What are the responsibilities and job description for the Payroll Specialist position at Confidential?
Payroll Specialist
Location: Santa Ana, CA
Are you a meticulous and proactive payroll professional who thrives on accuracy, problem-solving, and delivering exceptional service? We’re looking for someone like you to join our team!
Key Responsibilities:
- Process weekly payroll, ensuring accuracy and identifying discrepancies.
- Manage the timecard process and follow up on missing or incorrect data.
- Conduct weekly payroll reconciliation and audits to ensure compliance and accuracy.
- Generate and analyze various payroll reports, including post-payroll reports, compliance reports, and ad hoc requests.
- Review quarterly and year-end tax filings, as well as 5500 forms for 401(k) and benefits.
- Partner with managers and employees to provide clear, proactive payroll insights.
Flexible Work Options:
- Part-Time: Must be available to work Monday–Wednesday, 8-hour days to align with payroll processing needs.
- Full-Time: Work Monday–Friday, 8-hour days, with opportunities to take on additional HR-related responsibilities beyond payroll.
Requirements:
- 3 years of payroll processing experience, including handling tax filings and compliance reporting.
- Experience using ADP Workforce Now is a plus.
- A Bachelor’s degree is required.
- HR and benefits experience is a plus.
- Strong attention to detail, investigative mindset, and problem-solving skills.
- A proactive approach—someone who notices issues and takes initiative to resolve them.
- Ability to anticipate needs and ensure employees have the information they need before they even ask.
Why This Role Stands Out:
This isn’t just a payroll processing job—it’s an opportunity to be a trusted partner to employees and managers. If you’re someone who loves digging into data, catching errors before they become problems, and delivering white-glove service, we’d love to hear from you!
Apply today and bring your expertise to a team that values precision, initiative, and passion for payroll excellence.
Job Types: Full-time, Part-time
Pay: $30.00 - $34.00 per hour
Expected hours: 24 – 40 per week
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee assistance program
- Employee discount
- Health insurance
- Life insurance
- Paid time off
- Parental leave
- Referral program
- Retirement plan
- Vision insurance
Schedule:
- 8 hour shift
Application Question(s):
- Do you have experience with ADP Workforce Now?
Education:
- Bachelor's (Preferred)
Experience:
- Payroll processing: 3 years (Preferred)
Ability to Commute:
- Santa Ana, CA 92704 (Preferred)
Work Location: In person
Salary : $30 - $34
