Personal Executive Assistant

Stream of consciousness personal/executive assistant

A family is seeking a Stream of consciousness personal/executive assistant. This opportunity requires resolute and flexible availability with the strong ability to interface remotely when needed.

The candidate placed in this position will manage all personal demands, as well as a team player and leader with the other employees in the household. This position is ideal for a personal assistant with at least 8 years of experience with strong belief in professional service and wants to be actively involved in a personalized and dynamic role.

Day to Day Responsibilities to include but not limited to:

• Provide exceptional virtual and boots on the ground presence, highly engaged in day-to-day operations and directing home and personal tasks remotely with operational focus on the key priorities
• Oversee the principal’s experience, ensuring service quality and consistency
• Collaborate and assist with the team to support the home organizational goals and expectations
• Manage and prioritize inbound requests, invoices, needs from vendors, contractors, etc.
• Oversight of deliveries, renovation projects and general maintenance of the residences
• Processing invoices from various vendors – checking for accuracy and maintain files
• Other items as needed to improve and maintain any support of the family's needs
• Scheduling, calendar coordination between the principals and family travels
• Coordinating travel, reservations, events, holidays, and special projects.
• Moderate pet care and occasional boarding for two dogs
• Auto maintenance and care
• Adapt to same principal values to make decisions: work diligently, perform above expectations, remain discreet, outcome driven with professionalism, kindness, and flexibility

Requirements:

• 8 or more years of assistance to an executive principal or as a personal assistant; prefer long tenure
• Ability to juggle multiple priorities and handle urgency calmly in a fast-paced, dynamic environment where the utmost discretion and confidentiality
• Impeccable communication, problem solving and influencing skills
• High emotional intelligence and awareness
• Strong knowledge of luxury markets; travel; home; design; construction; renovations
• Exceptional “razor-sharp” eye for detail and organizational skills, aesthetically minded
• Experience dealing with multiple properties in multiple locations/time zones
• Demonstrate a proven ability to circle back to projects when interrupted by ‘life’ and ensure completion to the principal satisfaction.
• Experience in contract negotiations, vendor selection and management, project management and organizational and household operations.

Other:

• Expectations include full-time, 8:00am-5:00pm EST Monday-Friday
• Flexibility with willingness to travel and be on-call as needed 7days/ week, including emails and/or texts.
• Technology savvy, Microsoft Office Suite, and smart home systems; adept in operating smart home technology and accompanying security systems
• Valid Driver’s License with clean driving record; must have a car

Job Type: Full-time

Pay: $73,657.00 - $90,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift

Ability to commute/relocate:

• Palm Beach Gardens, FL 33418: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Personal assistant: 6 years (Preferred)

Work Location: In person

Salary : $73,657 - $90,000