What are the responsibilities and job description for the Receptionist/Administrative Assistant position at Confidential?
A well-established local company is seeking a skilled multi-tasker with outstanding communication abilities and a positive, upbeat attitude. The ideal candidate will provide support to company's executive team and office visitors by handling general administrative duties, providing respectful support via phone, mail, and email, and ensuring a welcoming atmosphere in the workplace.
To excel in this role, candidates should be professional, flexible, polite, and detail oriented. This position requires strong forward-thinking abilities and proficiency with computers, general office tasks, and effective verbal and written communication.
Responsibilities:
- Answer and screen phone calls, take messages, and route callers to appropriate executive team members.
- Manage office tasks, including filing, generating reports, setting up meeting rooms, and ensuring the office is fully stocked with necessary supplies.
- Provide scheduling support by arranging appointments and avoiding scheduling conflicts.
- Make travel arrangements, including booking flights, hotels, and restaurant reservations.
- Greet and assist visitors to the office.
- Anticipate the needs of others to ensure a seamless and positive experience.
- Other tasks as assigned.
Qualifications:
- High School Diploma
- 2 years of experience in an administrative role
- Proficient computer skills, especially in typing
- Flexibility and adaptability to changes at a moment's notice in daily tasks
- Proactive approach with a focus on creating positive experiences for others
Benefits:
- Health, Dental, and Vision Insurance
- Paid Vacation
- Company-Paid Life Insurance
- Company-Paid Short/Long Term Disability Insurance
- 401K Plan
Job Type: Full-time
Pay: $17.00 - $20.00 per hour
Expected hours: No more than 40 per week
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Schedule:
- 10 hour shift
- 8 hour shift
Application Question(s):
- Can you describe a time when you had to work in a high-energy, fast-paced environment with frequent changes? How did you manage to stay organized and effectively prioritize your tasks?
Experience:
- Administrative role: 2 years (Required)
- Microsoft Office: 2 years (Required)
- Adaptability: 2 years (Preferred)
Work Location: In person
Salary : $17 - $20
