What are the responsibilities and job description for the Receptionist position at Confidential?
Job Summary:
Terre Haute Law Firm is seeking a professional and personable Receptionist to be the first point of contact for our clients and visitors. The ideal candidate will have excellent communication skills, a strong attention to detail, and the ability to manage multiple tasks in a fast-paced legal environment. This role requires a high level of professionalism and discretion when handling sensitive client information.
Key Responsibilities:
- Greet and welcome clients, visitors, and vendors in a professional and courteous manner.
- Answer and direct incoming phone calls efficiently, taking messages as needed.
- Schedule and confirm appointments for attorneys and staff.
- Maintain the reception area, ensuring it remains clean and organized.
- Handle incoming and outgoing mail, packages, and legal documents.
- Assist with filing, copying, scanning, and other administrative tasks as needed.
- Manage office supplies and ensure adequate stock levels.
- Coordinate with attorneys and staff to facilitate smooth office operations.
- Maintain confidentiality in all interactions and document handling.
Qualifications & Skills:
- High school diploma or equivalent required; associate's degree or higher preferred.
- Prior experience as a receptionist, administrative assistant, or in a legal environment is a plus.
- Strong verbal and written communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and basic office equipment.
- Ability to handle multiple tasks and work under pressure.
- Excellent organizational and time-management skills.
- Professional appearance and demeanor.
- Ability to maintain confidentiality and demonstrate discretion.
- Familiarity with legal terminology and law office procedures is an advantage but not required.
Job Type: Full-time
Pay: $14.00 - $15.00 per hour
Expected hours: 40 per week
Benefits:
- 401(k)
Schedule:
- 8 hour shift
- Monday to Friday
- No nights
Ability to Commute:
- Terre Haute, IN 47807 (Required)
Ability to Relocate:
- Terre Haute, IN 47807: Relocate before starting work (Required)
Work Location: In person
Salary : $14 - $15
