Temporary to Perm Administrative Assistant

Our client, a private equity firm, is looking for a temp to perm Administrative Assistant!

This assignment starts asap with potential to go permanent if the right fit.

Hours: 8am - 5pm

*Fully onsite

Responsibilities include:

• Responsible for opening the office
• Greeting of visitors and clients
• Answer incoming telephone calls and direct callers to the appropriate person
• Manage complex calendars and arrange travel logistics, coordination, and itineraries
• Manage conference room calendars
• Assure that the reception area, conference rooms, and kitchen areas are stocked, neat, and tidy
• Order and distribute daily lunches for the team
• Receive, sort, and distribute mail and prepare outgoing mail, UPS, FedEx, and packages
• Update and maintain contacts and entries in CRM platform
• Plan and manage client meetings including reserving conference rooms, set up and break down of events, ordering catering, preparing meeting materials
• Create, proofread, and edit documents, presentations, and spreadsheets as requested
• Assist with monthly expense reporting as necessary
• Coordinate office repairs/maintenance with the building and outside vendors
• Plan various events
• Support business and personal logistics/errands as requested

Requirements:

• Associate’s degree and/or 2 years of experience
• Energetic, motivated, and team-oriented
• Strong communication skills
• Personable and flexible to adapt to last-minute changes in schedule
• Strong organizational and multi-tasking skills

Please submit your resume in Word format for immediate consideration

You can use www.workgrades.com to collect and manage your references for free and share them with us or anyone else you choose. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early. ​