What are the responsibilities and job description for the Administrative Assistant position at CONFLUX SYSTEMS?
Job Title : Document Administrator 2 / Project Coordinator
Job Location : Winter Park, FL 32792
Pay Rate : $21 / hr W2
Duration : 12 months (Possibility of extension)
Shift Hours : 8AM to 5 PM
Must Have :
Minimum of 1 year in BILLING (FINANCE), a NOTARY, and CONTRACTS background.
Hybrid- initially the position will be on site. But once training completed and able to complete the position successfully will become a hybrid position. Hybrid will be determined on the candidate's success of being strong in completing their position.
Notary- being a notary is a HUGE plus. If not, Siemens will put the candidate through the online program to become notarized.
Will be reviewing contracts and billing. Will be a 2nd pair of eyes validating and verifying.
Strong contracts background is an absolute must as they will need to have a full understanding of this capacity, maneuver through a SharePoint site, and proficient Microsoft Suite.
Qualifications :
High school diploma or state-recognized GED
Excellent organizational and interpersonal skills
Ability to read and understand contract documentation
Familiarity or experience with HVAC / Fire Alarm / Security systems preferred
Proficient in Microsoft Office and business software systems (e.g., SAP)
Good verbal and written communication skills in English
Qualified applicants must be legally authorized for employment in the United States
Provide support for Project Managers and Operations Managers during the execution phase of projects by coordinating with other departments and business functions as necessary. This position reports into the Solutions organization. The goal of this position is to enable Project Managers and Supervisors to focus on job execution, while ensuring implementation of our core business processes. Project Coordinators also act as the hub on all projects, ensuring projects move smoothly through all project milestones.
Recurring tasks :
Submits booking package in BookIT for change orders with any documentation provided by the PM.
Tracks timesheet submittals for projects and informs Ops Manager of missing timesheets.
Ensures documents received are properly filed.
Provides branch designate with any hardcopies or signature files for archiving in the proper storage locations.
Assists the PM with maintaining accurate billing documentation; ensures the PM is using the latest SOV / billing document in PMCT for the current month.
Responds to requests for documentation from Collections to help resolve issues.
Notarizes billing documents when required by the customer.
As directed by others, completes Plan Cost Adjustments (PCAs) in SAP
Must be used to working independently, self-motivated and is looking for a long-term career.
Excellent excel skills, word this is a must.
It's not a remote position.
Dependable, reliable person and attention to detail is a must.
Looking for someone who has worked in an office environment, who can navigate through an excel spreadsheet confidently.
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