Office Administrator

Job Title: Contract Management Prof. I

Job Location: Orlando, FL 32826

Pay Rate: $45/HR on W2

Duration: 9 months (Possibility of extension)

Mission of function:

• The Claims specialist will support Commercial Site Administrator and Commercial Project Manager in the financial administrative tasks on a construction site and reports functionally to the Commercial Site Management and disciplinary to the SCOs Managers in the back-office, aside from managing the Claim process with our preferred supplier.

Dimension of function:

• Supporting the Commercial Site Manager & Senior Admins to ensure financial and commercial processes on site are properly adhered to, the Commercial Site Administrator will be part of the site team to assist with the day-to-day finance topics including forecasting, quality assurance of costs on site, purchase ordering, processing, and checking invoices from suppliers and reporting of costs.

Areas of Responsibility:

• Procurement - Support the Purchase Order (PO) process to raise PO requisitions send POs to suppliers, monitor and ensure adherence to purchasing processes.
• Ensure Short Order process executed on-site including raising, filing and monitoring of all short orders.
• Check validity of supplier invoicing and ensure correct posting against PO’s and act as contact person for suppliers for invoices and payments.
• Cost Controlling – Support the Commercial Site Manager with the input on site purchases to improve cost controlling and forecast quality
• Asset Management – Ensure Site inventory in place and is monitored: to set-up and maintain assets log and carry out regular inventory checks
• Commercial Documentation – ensure site inventories, purchases, assets and equipment are tracked, monitored and logged.
• To support on ad hoc admin tasks

Competencies:

• Business Administration and Finance – Purchase Ordering, Invoices, cost controlling and analysis.
• Advanced communication skills in multicultural environments.
• English language proficiency.
• Advanced IT Skills - MS Outlook, Office 365 (Excel, Word, OneDrive).
• Team player.
• Self-motivated and trustworthy.
• Quality Oriented
• SAP
• Knowledge and interest in industry - wind turbine industry, construction projects.
• Safety awareness
• Analysis/statistics
• OSHA10 or Equivalent

Qualifications:

• Proven experience as office / business administrator, assistant or relevant role.
• Qualifications in Finance and Business Administration studies will be an advantage.

Project/Process

• Familiarity with office management procedures and preferably within the Offshore Wind Industry.

Intercultural

• Living and working experience in an intercultural environment

Capabilities:

• Team Skills
• Ability to Learn
• Communication Skills
• Customer Focus
• Ability to Analyze
• Change Orientation

Contacts:

• Internal - Finance and Commercial teams, Site Management and Site Team, Site Support,
• Departments and all other internal Interface to/from the site.
• External - Customers, subcontractors, suppliers and all other external contacts to/from the site

Additional Requirements:

• This role is site based in Orlando Florida
• Local resumes for the area only.
• Training and certificates: Country specifics may apply OSHA 10
• PPE: Glasses, boots, helmet, gloves and high visibility jacket.