What are the responsibilities and job description for the Director of Operations position at Congregation Kol Ami?
Job Summary
The Director of Operations serves as the chief administrative officer for Congregation Kol Ami and is responsible for day-to-day operations of the Synagogue, ensuring it runs efficiently and effectively, and in compliance with all state and federal regulations.
Responsibilities
- The following list provides duties for this position and may include other tasks which may be assigned by the President or the Board:
1. Facilities Management: Primary responsibility for managing and maintaining Kol Ami’s facility and Gan Shalom Cemetery. These responsibilities will include establishing and overseeing contracts for maintenance and improvements, coordinating kitchen usage, technology, and supervising facilities staff.
2. Financial Management: Primary responsibility for managing Kol Ami’s finances with an eye toward short-term stability and long-term sustainability and growth. These responsibilities will include managing payroll, contracts, and membership dues, partnering with the Treasurer, Finance Committee, and Board to monitor finances, set budgets, plan and implement capital expenditures, and comply with all state and federal guidelines.
3. Membership Interface: Point of contact for prospective and current members; primary responsibility for maintaining membership records, congregational communications, and working with clergy, staff, and lay leaders to ensure that members are connected and supported. Building and maintaining relationships with members is essential for this position.
4. Event Management: Primary responsibility for managing staff and coordinating with lay leadership and providing oversight to ensure the smooth operations of Kol Ami events and services. These responsibilities will include coordination of life cycle events, maintaining event schedules, managing event staffing, and supporting lay leadership who help to plan events.
5. Fundraising and Development: Responsibility for coordinating with clergy and lay leadership to build Kol Ami’s fundraising capacity. Assist in identifying opportunities to apply for and obtain grants, and in developing a donor stewardship program.
6. Human Resources: Under guidance of the Executive Committee, the Director of Operations is responsible for managing or assisting with human resources matters for synagogue. This may include responsibility for recruiting, hiring, training, supervising, quarterly evaluation, and terminating when necessary, which, when appropriate will be coordinated jointly with the President, Rabbi, and/or the Education Director.
7. Calendar Management: Primary responsibility for coordinating Kol Ami calendar/events, both within the synagogue, its subsidiary organizations, and with community wide organizations.
8. Security: Primary responsibility for overseeing Kol Ami’s security, which includes providing adequate training for staff and lay leadership, contracting with outside security professionals, and ensuring adequate security for in-person events.
The Director of Operations reports to and is evaluated at least semi-annually by the Kol Ami President, in consultation with the Rabbi and the Board of Trustees.
Minimum Qualification Requirements
1. This position requires a minimum of a bachelor’s degree and at least 5 years of managerial experience.
2. Experience in budget development and management, staff supervision/evaluation, and evidence of positive member/client relations.
3. Excellent interpersonal and oral and written communication skills.
4. Ability to manage and prioritize multiple ongoing and developing tasks while following through on short and long-term responsibilities.
5. Ability to handle confidential and sensitive matters with discretion, diplomacy, and professionalism.
6. Skill with QuickBooks, MS Office, and demonstrable ability to learn and maintain Shul Cloud, our specialized synagogue management software.
7. This position will be subject to a pre-hiring background check.
Job Type: Full-time
Pay: $70,000.00 - $75,000.00 per year
Benefits:
- Paid time off
Schedule:
- Holidays
- Monday to Friday
- On call
- Weekends as needed
People with a criminal record are encouraged to apply
Work Location: In person
Salary : $70,000 - $75,000
