Job Description
Job Description
Location : Washington, DC (Hybrid)
- The firm operates on a hybrid schedule with the majority of their positions (3 days in, 2 days remote
- Bonuses are discretionary on a year-to-year basis, but employees usually do receive them. Start date determines eligibility.
Position Summary :
The Legal Assistant is responsible for managing, producing and processing administrative and client-specific information in a manner that ensures that Day Pitney successfully meets its business and client service objectives. Providing support to timekeepers and working as part of a virtual support team, the Legal Assistant is responsible for complex work that requires knowledge of corporate practice, knowledge of the procedures and filing requirements of various government agencies, and knowledge of and adherence to compliance policies (e.g. conflicts of interest, privacy, deadline docketing, prohibition against release and misuse of inside information). A successful Legal Assistant will perform administrative and client-specific work in a manner that supports Day Pitney's objective of distinguishing itself through exceptional service. The Legal Assistant serves as a "client relationship manager" and is responsible for integrating new clients into the firm's business structure, maintaining and managing critical client information, and coordinating and producing a high volume of client and administrative work. Responsibilities for this position may include those of a Project Assistant.
Responsibilities :
Type, edit, format and proofread a variety of moderate to complex documents, including using "Styles" within Microsoft Word, adding embedded hyperlinks, and creating automated Tables of ContentsIndependently perform full range of administrative support (full calendar management, travel arrangements, meeting facilitation, expense tracking and reimbursement submissions and monitoring of disbursement payouts in time-sensitive matters)File management and organization (both digital and paper). Establish and maintain client, departmental, and administrative files and workspaces in a timely manner using established firm and department protocols for iManage and document naming conventionsDelegate work to firm resources (e.g., Word Processing, IT Helpdesk) and review the results to effectively complete work assignmentsAssemble documents in preparation for client transactions and agency filing deadlinesUnderstand month-end closing schedule and remind timekeepers that time must be released in InTapp to meet closing deadlinesEdit billing narratives according to firm time entry standards in CMS or Prebill Viewer, including performing tasks within the Prebill ViewerManage and track administrative aspects of client / matter intake and management of the matter once opened, enter / obtain required information, identify New Business Intake "NBI" stage, finalize the draft engagement letter; communicate client billing standards and rates to appropriate individuals, ensure final engagement letter is provided to Matter Maintenance and stored in Virtual FilesLeverage firm tools, such as the portal and firm workspaces, to locate information, e.g. timekeeper standard billing rates, firm discounted rates and rate ranges; firm time-entry standards and non-billable time recordingDownloading documents to save in FileSiteCreate Share File sites for client matters with assistance from IT.Prepare electronic and hard copy mailingsLeverage QuickLook to obtain financial and other informationBasic Lexis and internet research, as neededWork with other timekeepers and legal assistants when required to complete assignments and meet deadlinesRemind timekeepers of deadlines and anticipate their needs to enable them to focus on client / firm related mattersAnticipate timekeeper's needs and follow up to ensure they are satisfiedQualifications / Requirements :
Minimum two to four years of legal secretarial experienceExperience in handling a wide range of administrative tasksExperience making travel arrangementsAbility to support multiple timekeepers in a fast paced, changing environmentAbility to effectively manage conflicting prioritiesExcellent verbal, written, organization, analytical and interpersonal skillsOutstanding client service and decision-making skillsAbility to produce accurate draft documents from a variety of rough sources that are handwritten or 'pieced' together or from oral instructionsFamiliarity with procedures of courts and regulatory agenciesAbility to work independently, with minimum supervision while also contributing to a teamDemonstrates a high degree of professionalism, confidentiality, discretion and decorumResponsiveness to client communications practices and client contacts with the Firm, timekeeper / client needs and follow-up where appropriateGood understanding of basic business relationships and client confidentiality principlesProficient in the use of Microsoft Office (Word, Outlook, Excel and PowerPoint), Interaction, iManage, InTapp, CMS, PDF scanning, HotDocs, AccuRoute, Nuance PDF, Change-Pro, Metadact, Innova, Chrome River, Preview Biller, Internet searches, Rendezvous, Electronic Court Filing Systems, and ability to learn and use advanced software applicationsBecome familiar with firm information resourcesCompany Description
Connexion Systems & Engineering is a full-service staffing firm, whose mission is to provide "best in class" staffing services to our clients and job seekers alike. We strive to achieve excellence in staffing, job placement and recruiting services, while treating our clients, employees, and candidates with the professionalism and respect they deserve.
Company Description
Connexion Systems & Engineering is a full-service staffing firm, whose mission is to provide "best in class" staffing services to our clients and job seekers alike. We strive to achieve excellence in staffing, job placement and recruiting services, while treating our clients, employees, and candidates with the professionalism and respect they deserve.
