What are the responsibilities and job description for the Assistant Event Coordinator position at Connexsphere Flow?
Connexsphere Flow -
Job Title : Assistant Event Coordinator
Location : Austin, TX
Employment Type : Full-time
Job Summary :
We are seeking a detail-oriented and enthusiastic Assistant Event Coordinator to join our dynamic team. The ideal candidate will work closely with the Event Coordinator to organize and execute memorable events that exceed client expectations. This role involves supporting event planning, logistics, communication, and on-site coordination, ensuring all aspects run smoothly from start to finish.
Key Responsibilities :
Event Planning and Preparation :
Assist in brainstorming, planning, and organizing events, including corporate functions, weddings, conferences, and social gatherings.
- Conduct venue research and liaise with vendors to secure locations, catering, décor, and other necessary services.
- Prepare event proposals, schedules, and budgets under the supervision of the Event Coordinator.
Vendor and Client Communication :
Serve as a point of contact for clients, vendors, and internal teams to ensure clear communication and alignment on event details.
Event Execution :
Help with on-site event setup, registration, and guest assistance.
Administrative Support :
Maintain and organize event-related documentation, including contracts, budgets, and guest lists.
Qualifications :
