Event Planner

Event Planner

Job Summary:  

We are seeking a highly organized, motivated, and detail-oriented individual to join our team as an Entry-Level Event Planner (Part-Time). In this role, you will assist in planning, coordinating, and executing events from start to finish. This is a great opportunity for someone looking to gain hands-on experience in the event planning industry while working in a flexible, part-time capacity.

Essential Functions:

• Assist in planning and organizing events, including meetings, conferences, parties, and more.
• Help manage vendor relationships, including catering, decor, audiovisual, and entertainment services.
• Communicate with clients to understand their event needs and expectations.
• Conduct research on venues, vendors, and event suppliers to recommend options to clients.
• Assist with the creation of event timelines, budgets, and checklists.
• Coordinate logistics, including transportation, guest lists, invitations, and RSVP tracking.
• Support the creation and distribution of event invitations and promotional materials.
• Provide on-site support during events, ensuring all details are executed according to plan.
• Respond to client inquiries in a professional and timely manner.
• Monitor event activities and resolve issues as they arise.

• Assist with post-event follow-up and feedback collection from clients.
• Knowledge of nonprofit organizations and fundraising events
• Strong writing and editing skills
• Comfortable handling meticulous work that includes focusing on attention to details
• Listening attentively to customer requests and keeping records of these requests
• Having good knowledge of geographic locations and their main attractions
• Attending and monitoring activities to ensure client satisfaction

Education and Experience

• A high school diploma or equivalent is required; a college degree or coursework in event planning, hospitality, or a related field is a plus.
• Proficient in relevant computer applications such as MS Office, and Google Suite.
• Knowledge of correct spelling, grammar, and punctuation.
• Knowledge of clerical and administrative procedures.
• Strong organizational and multitasking skills with attention to detail.
• Excellent communication skills (both written and verbal).
• Confidence in public speaking
• Adheres to the agency's policies and procedures and the Agency code of ethics and complies with the Federal, State, and Agency Mandated Regulations.
• Maintain awareness of HIPPA laws and requirements and maintain strict confidentiality.

Additional Responsibilities:

• Keeps the current Chief Executive Officer informed regarding all plans, activities, projects, etc.
• Performs additional related duties as assigned by the Chief Executive Officer.

Knowledge, Skills, and Abilities:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below represent the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions.

• Planning and organizing
• Information collection and management
• Problem-solving

• Attention to detail
• Decision-making skills
• Communication skills
• Confidentiality
• Conveys a professional and positive image and attitude regarding the Agency.
• Must be of excellent moral character, have a strong work ethic, and take a proactive initiative to create better processes.
• Must have a good command of written and spoken English and speak effectively, clearly, and concisely before large or small groups.
• Flexibility in days and hours available for scheduled work.
• Ability to adhere to the professional code of ethics.
• Knowledge of and ability to comply with the Federal, State, and Agency Mandated Regulations.

Minimum Qualifications:

• In accordance with Federal and the state of Pennsylvania regulations governing facilities/agencies that offer care-dependent services, a facility/agency may not hire an applicant nor retain an employee required to submit a criminal history report if the criminal history report reveals a felony conviction under The Controlled Substance, Drug, Device, and Cosmetic Act or a conviction under any of the Pennsylvania Crime Codes.  In addition, any felony offense under Chapter 39, of the Crime Code (relating to theft & related offenses), or two or more misdemeanors under Chapter 39 will prohibit hiring of the applicant or retaining the employee. The agency requires a Criminal Background Check and a Child Abuse History Clearance.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to perform the essential functions of this job successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. While performing the duties of this job:

• The employee is regularly required to use their hands to finger, handle, or feel.
• The employee must constantly talk and listen.
• The employee is frequently required to walk and sit. 
• The employee is occasionally required to stand and reach with hands and arms. 
• The employee must occasionally lift and/or move up to 20 pounds. 
• Specific vision abilities required by this job include close vision, distance vision, color vision, and the ability to adjust focus; must be able to effectively and efficiently operate office equipment (i.e. computer, copier, fax, etc.).

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.  While performing the duties of this job:

●   The noise level in the work environment is usually minimal to moderate.

Note: These statements are intended to describe the general nature and level of work involved in this job. It is not an exhaustive list of all responsibilities, duties, skills, and physical requirements of this job.

Salary : $15