What are the responsibilities and job description for the P/T Secretary/Administration/Switchboard position at Conroe Independent School District?
Organize and manage the routine work activities of the designated central office administrator and manage the central switchboard/reception desk as needed.
- Prepare electronic correspondence, forms, schedules, or reports.
- Compile pertinent data as needed.
- Assist staff, parents, and community as needed.
- Receive incoming calls, take reliable messages, and route to appropriate staff.
- Maintain physical and computerized files, mailing lists, records, and office communications.
- Update documents as assigned.
- Receive deliveries and direct deliveries.
- Sort, distribute, or deliver mail and other documents.
- Receive, place, and transfer telephone calls.
- Take and deliver messages.
- Act as a goodwill ambassador for the District
- Maintain a sense of humor
- Keep complete up-to-date listing of all extensions and know location of each.
- Give information regarding school calendar, school zones, student admission requirements, and other data.
- Mail or hand out school brochures upon request.
- Perform limited clerical duties to assist persons in other departments in central office.
- Maintain confidentiality of information.
- Demonstrate regular and timely attendance.
- Maintain a welcoming presence as the front reception.
- Other duties as assigned.
- Have a general knowledge of the responsibilities of each department in the District
- Have knowledge of the geographical location of schools and the District in general
Education/Certification:
- High school diploma or GED
Special Knowledge/Skills:
- Demonstrate a pleasant disposition
- Ability to adapt and be flexible
- Proficient typing, word processing, and file maintenance skills
- Ability to receive, place and transfer telephone calls
- Effective organizational, communication, and interpersonal skills
- Basic math skills
- Ability to use a computer and software to develop spreadsheets, databases, and word processing
- Ability to work well with others
EQUIPMENT USED: Telephone, computer, copier, and fax.
Mental Demands/ Physical Demands/Environmental Factors: Ability to communicate effectively (verbal and written), interpret policy, procedures, and data; maintain emotional control under stress; Moderate standing, bending, and stooping; Frequent sitting, typing, and clerical work; Repetitive hand motions; prolonged used of computer; Potential for longer hours during peak times.
Additionally, once you've logged into your WinOcular application, upload your current resume and letter of interest and ensure your application is updated. Current employees must apply using the internal system. Directors have requested no telephone calls, please.
pay grade: AS - 2 - Minimum hourly rate - $14.50
Salary : $15
