Director, Fiscal Services

Posting Details

Position Information

Job Title Director, Fiscal Services Union Level Department Dean's Office Campus Sacramento Posting Number 201303983P Full or Part Time Full Time Number of Months 12 Work Schedule

This exempt position may require some evening and weekend hours to complete tasks. Occasional travel to the Stockton campus is required.

Position End Date Open Date 03/31/2025 Close Date Open Until Filled Yes Special Instructions to Applicants

For Applicants Seeking Job Opportunities within the University

Internal: Internal applicants will be considered within the first five (5) business days of the posting period.

External: External applicants will be considered on the sixth (6) business day of the posting period.

Sponsorship

This position is not eligible for a visa sponsorship now or in the future.

Position Summary Information

Primary Purpose

The Director of Fiscal Services supports McGeorge School of Law by performing a variety of financial and administrative services. This position will advise senior management on budget issues, will provide various reports, forecasting and analysis to assist in decision making and resource allocation as well as handle financial and related administrative matters for the Victims of Crime Resource Center grants and Community Legal Services (CLS) grants. The Director of Fiscal Services functions under minimal general direction and must have the capability to independently perform challenging work. The Director of Fiscal Services must have the ability to communicate effectively, coordinate multiple priorities and handle sensitive information necessitating use of tact, discretion, and judgment.

Essential Functions

• Provide administrative direction and coordination of the Law School’s operating budget.
• Develop the Law School’s annual operating budget; develop budgetary processes and procedures for the allocation of resources to meet planning goals and financial targets.
• Prepare special management reports for senior management, the Dean and the board of Regents officials and advise senior management and other managers in the annual budget preparation.
• Analyze the impact of tuition increases and discount rate and their relationship with the general fund allocation.
• Evaluate requests and make resource recommendations to senior management and the Dean.
• Perform accounting and administrative tasks for all law grants & contracts, including preparing grant applications, coordinating with the University’s Office of Sponsored Programs to implement the programs, preparing budgets, budget modifications and analysis, preparing reports of expenditures and requests for funds from the granting agency, processing grant payments from the granting agency and preparing entries into the University’s Banner financial system.
• Ensure financial compliance for all grants and contracts in accordance with the funding agency, federal, state and university requirements.
• Prepare various reports for senior management and managers.
• Oversee all Law School accounts to ensure departments are operating within allocations, review and make recommendations to augment set budget of departments as requested.
• Prepares all financial information, including budgets, needed for the McGeorge Community Legal Services application for grant funding from the California State Bar. Prepare the required quarterly financial reports for the grants once the grants have been approved. Prepare drafts of the annual audited financial statements for CLS, including all the supporting documentation requested by the external auditors.
• Monitor revenue and expenditures of various endowed scholarship and gift accounts and prepare various reports for departments.
• Oversee position control for Law faculty, staff, temporary staff and student positions, the development of salary and benefit projections for all Law employees, tracking of vacancies, new hires and other changes throughout the year and review and oversee payroll transfers for the Law School.
• Collect, compile, verify and disseminate budget and financial data.
• Provide forecasting support for the Office of Admissions as they recruit and admit incoming class; provide forecasting of discount rate of incoming class. In collaboration with the Dean, Assistant Dean of Administration and the Assistant Dean of Admissions, develop the discounting strategy for each academic year. Provide guidance on the impact of the strategy.
• Resolve routine and complex problems with minimal consultation; handle multiple assignments and prioritize in a constantly changing work environment; recognize and improve administrative and operational processes as needed.
• Perform other duties as required.
  
  

University of the Pacific recognizes that diversity, equity, and inclusion is foundational to the success of our valued students and employees. We prioritize policy and decision-making that demonstrates awareness of, and responsiveness to, the ways socio-cultural forces related to race, gender, ability, sexuality, socio-economic status, etc. impede or propel students, faculty, and staff.

Minimum Qualifications

• Bachelor’s Degree.
• A minimum of five (5) years of increasingly complex financial experience.
  
  

Preferred Qualifications

• Experience in Higher Education Accounting and Budget.
• Excellent communications and interpersonal skills are crucial, as this position will interact regularly with personnel both internal and external to the organization.
• Capacity to exercise diplomacy and deal effectively with a variety of situations in a calm, precise way.
• Must be able to multi-task, organize resources, and establish priorities in a fast-paced, demanding environment.
• Must assume responsibility and work effectively with minimum supervision.
• Correctly interpret and explain policies and procedures and work well with tight deadlines while maintaining complete confidentiality, are crucial attributes required of this position.
• An exemplary work ethic and commitment to the mission and goals of the Law School is required.
• Knowledge of the use of spreadsheets, budgeting and general accounting practices, voice and e-mail communication systems are essential. Qualified candidates will have advanced Word, Excel and PowerPoint skills.
• Experience and sensitivity in working with people of diverse backgrounds and cultures.
• Demonstrated experience in advancing social justice, equity, and inclusion in a university setting.
• Ability to engage and integrate culturally responsive practices and knowledge in their work.
  
  

Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Some lifting of materials (20 lbs or less). Bending, stretching, and reaching required. Sitting for long periods of time.

Work Environment/Work Week/Travel

This fast-paced, challenging and rewarding position provides an opportunity for the right candidate to become a valued contributor to the financial success of the organization. This exempt position may require some evening and weekend hours to complete tasks. Occasional travel to the Stockton campus is required.

Valid driver’s license required. Incumbent must also be able to meet the University’s fleet rules and be eligible to drive for University business. The University and its insurance carrier reserves the right to exclude applicants based on their driving record.

Hiring Range $86,620.00 - $119,094.00 per year. We consider factors such as, but not limited to, scope and responsibilities of the position, candidate’s qualifications, internal equity, as well as market and organizational considerations when extending an offer. Background Check Statement

All applicants who receive a conditional offer of employment are required to execute a release and authorization for a background screening.

AB 810 Misconduct Disclosure Requirement: University of the Pacific complies with California Assembly Bill 810, requiring candidates accepting conditional job offers to disclose any final administrative or judicial findings, ongoing proceedings, allegations, resignations under investigation, or appeals related to sexual harassment or misconduct within the past seven years.

AA/EEO Policy Statement

University of the Pacific is an affirmative action and equal opportunity employer dedicated to workforce diversity. In compliance with applicable law and its own policy, Pacific is committed to recruiting and retaining a diverse faculty and staff and does not discriminate in its hiring of faculty and staff, or in the provision of its employment benefits to its faculty and staff on the basis of race, color, religion, national origin, ancestry, age, genetic information, sex/gender, marital status, military and veteran status, sexual orientation, medical condition, pregnancy, gender identity, gender expression, or mental or physical disability.

Posting Specific Questions

Required fields are indicated with an asterisk (*).

• * Do you have a Bachelor’s degree?
• Yes
• No
• * Do you have at least a minimum of five (5) years of increasingly complex financial experience?
• Yes
• No
  

Applicant Documents

Required Documents

• Resume
• Cover Letter/Letter of Application
  
  

Optional Documents

• Other Document