What are the responsibilities and job description for the Administrative Manager - Power Generation position at Consolidated Asset Management Services?
The Administrative Manager plays a vital role in ensuring efficient financial operations and administrative support. This position involves processing invoices, reconciling accounts, and assisting with budget preparation and performance analysis. The role also supports procurement activities, regulatory compliance, and internal reporting requirements.
Key responsibilities include maintaining accurate financial and cost records, coordinating vendor payments, preparing audit documentation, and managing competitive bid solicitations. The Coordinator also supports environmental and safety programs, facilitates employee expense reporting, and provides general administrative assistance, such as managing correspondence, handling incoming calls, and maintaining organized files.
Sunrise Power Project is a natural gas-fired power plant located near Fellows, California. The Facility is a 2X1 combined-cycle plant consisting of 2 GE frame 7F gas turbines, a 265 Mw Alstom Steam turbine, Alstom HRSG’s with a NOx SCR using anhydrous ammonia and a CO catalyst. The Plant uses a freshwater cooling tower and has capacity for producing up to 600 megawatts of production with supplemental duct firing.
Essential Duties and Responsibilities
- Process invoices, assure parts receipt matching and coordinate with Corporate Accounts Payable for timely payment.
- Participate in preparation of annual operating budgets and quarterly forecasts.
- Maintain cost records and analyze general budget performance. In addition, analyze significant vendor cost performance and explain variances in invoice against actual (includes Station Electricity, Shared Transmission Maintenance, Water Supply).
- Coordinate preparation of annual operating budgets and updates. Prepare monthly budget performance reports and cash flow projections.
- Interface with external auditors for annual financial audit. Prepare required audit work papers.
- Coordinate solicitation of competitive bids for parts, materials, and services. Participate in the selection process of the winning bid.
- Assist with company credit card account reconciliation.
- Assist with DOT public awareness program.
- Process employee expense reports.
- Assist Environmental staff with regulatory reporting and record keeping.
- Maintain regulatory bulletin board postings and OSHA 300 postings.
- Create and maintain Accounts Payable files, including project files and off-site storage.
- Answer, screen and route phone calls, provide information as requested.
- Ensure proper handling of incoming and outgoing postal and air express. Check postal mailboxes, time stamp, prioritize, sort and distribute mail.
- Process and reconcile Accounts Payable in the CMMS. At times including materials received, quotes and purchase orders.
- Complete the monthly required training in GPi system and assist with entering completed classroom training in database.
