Administrative Manager/Full Charge Bookkeeper

Company Information

ProFire, LLC is a fast-growing reconstruction and mitigation company generating $10M in annual

revenue. Our company specializes in disaster recovery, water/fire mitigation, and reconstruction services.

As we scale, we need a financially disciplined and process-driven leader to oversee our operations,

improve financial reporting and enhance overall business efficiency.

Position Summary

The Administrative Manager/Full Charge Bookkeeperwill be responsible for financial oversight, process optimization,

and operational efficiency across the company. This role is critical in ensuring profitability, streamlined

workflows, and data-driven decision-making while supporting the General Manager and executive

leadership.

Essential Duties And Responsibilities

• Oversee P&L, budgeting, forecasting, and financial analysis to ensure profitability
• Implement weekly/monthly financial reporting dashboards for leadership
• Improve job costing, margin analysis, and cash flow forecasting
• Work with accountants and external auditors to ensure compliance and tax efficiency
• Develop and enforce standard operating procedures (SOPs) for project management, job costing,and billing
• Identify inefficiencies and implement cost-saving initiatives without sacrificing quality
• Oversee vendor contracts, supply chain, and procurement processes to improve margins
• Work closely with project managers to optimize scheduling, job tracking, and labor efficiency
• Partner with the General Manager and executive team to improve overall performance
• Establish KPIs and ensure accountability across finance and operations
• Train and mentor staff on financial awareness, reporting accuracy, and cost control
• Improve customer invoicing and collections processes to accelerate cash flow
  
  

Experience, Qualifications, And Skills

• Minimum of 5 years in financial or operational leadership within the construction, mitigation, or restoration industry
• CPA certification is a plus
• Strong P&L and financial reporting experience in a small to mid-sized company
• Proven ability to optimize operations, reduce costs, and drive process improvements
• Strong understanding of job costing, cash flow, and margin analysis
• Proficiency in financial software (QuickBooks, Sage, NetSuite, or similar)
• Strong analytical, problem-solving, and process improvement mindset
• Excellent communication and leadership skills—able to work across teams
• Experience working with Dash or Restoration Manager software preferred
  
  

Consolidated Machine & Tool and all of its locations are a drug-free workplace / Equal Opportunity Employer and Prohibit Discrimination and Harassment of Any Kind: We are committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions are based on business needs, job requirements, and individual experience and qualifications, without regard to a person's sexual orientation, gender identity, gender expression, religion, disability, race, creed, color, sex, age, national origin or ancestry, or any other status protected by the laws or regulations in the locations where we operate.

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