Clerical Hourly (Data Entry)

The Carson City District Attorney’s Office is recruiting for persons with data entry and customer service experience to assist with the processing of documents and files in criminal prosecutions and to assist the department’s customers.  The ideal candidate will have professional experience working in a legal office practicing criminal law and customer service, be adept at learning and utilizing software programs, and have meticulous attention to detail.  This is a non-exempt, part-time position, not to exceed 1,039 work hours in any fiscal year.   Must be able to work 20 hours per week, 4 hours per day, starting no later than 7am, Monday-Friday.

This class specification lists the major duties and requirements of the
job and is not all-inclusive.  Incumbent(s) may be expected to perform job-related duties other than those contained in this document and may be required to have specific job-related knowledge and skills.

• Work closely with District Attorney Office staff and staff from other agencies to obtain needed documents and information.
• Enter and retrieve information from automated data management systems.
• Track documents and update records.
• Review all work for accuracy and completeness and maintain confidentiality of all information.
• Provide customer service support as needed, including answering questions from the general public in person and on the telephone.
• Contribute to the efficiency and effectiveness of the unit’s service to its customers by offering suggestions and directing or participating as an active member of a team.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill, and/or ability required.

Education and Experience:

High School Diploma or GED AND one (1) year of general clerical or administrative experience; OR an equivalent combination of education, training and experience as determined by Human Resources.  At least one (1) year professional experience working in a legal office primarily practicing in criminal law or in a criminal justice agency preferred.

REQUIRED CERTIFICATES, LICENSES, AND REGISTRATIONS:

• None

Required Knowledge and Skills

Knowledge of:

• General office practices and procedures.
• Data entry and verification procedures.
• Record keeping principles and practices.
• Correct business English, including spelling, grammar and punctuation.
• Legal terminology, principles, proceedings and practices strongly preferred.

Skill in:

• Organizing work and having exceptional attention to detail.
• Setting priorities and meeting critical deadlines.
• Analyzing a variety of legal documents, files and records.
• Reading and following instructions and policies as set by the District Attorney.
• Using initiative and independent judgment within established procedural guidelines.
• Using the Microsoft Office Suite, other software programs and database systems.
• Communicating effectively, both verbally and in writing.
• Operating a variety of office equipment, including personal computers, facsimile machines, photocopiers and scanners.
• Working with a variety of individuals from various socio-economic, ethnic and cultural backgrounds, in person and over the phone.
• Working with the public, in person and over the telephone, often where relations may be confrontational or strained.
• Maintaining confidentiality of information.

SUPERVISION RECEIVED AND EXERCISED:

Under Immediate Supervision - Incumbents at this level are closely supervised in essentially all aspects of their assigned work with the exception of routine and basic tasks.  Work methods are generally prescribed in specific terms.   They usually follow an established routine with general assignments, and their work is subject to frequent reviews.   A position may involve repetition of a limited number of tasks that after initial training and review warrant only occasional supervisory re-review.  This type of direction is normally reserved for entry and trainee level positions.

PHYSICAL DEMANDS & WORKING ENVIRONMENT:

The physical demands described herein are representative of those that must be met by an employee to successfully perform the essential functions of the job.   Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

Mobility to work in a typical office setting, use standard office equipment and stamina to sit for extended periods of time; strength to lift and carry up to 30 pounds; vision to read printed materials; and hearing and speech to communicate in person or over the telephone.

CONDITIONS OF EMPLOYMENT:

1. Continued employment is contingent upon all required licenses and certificates being maintained in active status without suspension or revocation.
2. Any City employee may be required to stay at or return to work during emergencies to perform duties specific to this classification or to perform other duties as requested in an assigned response position. This may require working a non-traditional work schedule or working outside normal assigned duties during the incident and/or emergency.
3. Employees may be required to complete Incident Command System training as a condition of continuing employment.
4. New employees are required to submit to a fingerprint-based background investigation and a drug screen. The fee associated with the background check and drug test must be paid for by the employee prior to beginning employment. Employment is contingent upon passing the background and the drug screening.
5. Carson City participates in E-Verify and will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland security (DHS), with information from each applicant's Form I-9 to confirm work authorization.  All candidates who are offered employment with Carson City must complete Section 1 of the Form I-9 along with the required proof of their right to work in the United States and proof of their identity prior to starting employment.  Please be prepared to provide required documentation as soon as possible after the job offer is made. For additional information regarding acceptable documents for this purpose, please contact Human Resources at 775.887.2103 or go to the U.S. Citizenship and Immigration Services web page at www.uscis.gov.
6. Carson City is an Equal Opportunity Employer.

Salary : $17,144 - $23,897