What are the responsibilities and job description for the Accounts Payable Specialist - Moyock, NC position at Constellis?
POSITION SUMMARY
Provides complex accounting support for general department tasks, and specific support for processing accounts payable, expense reporting, sales/use tax submission and operating fund requests. Sr. Specialists are assigned to work on large customers, complex transactions, or may support department special projects.
RESPONSIBILITIES
This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities that management may deem necessary from time to time.
- Process and review vendor invoices, employee expense reports and operating fund requests for accuracy, completeness, and compliance with FAR, FTR, CAS, Company policies and specific contract terms
- Prepare voucher packages for review and approval
- Review and audit electronic expense reports
- Maintain accounts payable files
- Effectively handle vendor and employee inquiries including account research, correspondence and communications when needed
- Provide employee training on proper expense report preparation
- Identify and accrue sales and use tax monthly
- Coordinate with purchasing and receiving personnel to ensure timely close-out of open purchase orders
- Prepare 1099 forms annually and file in accordance with IRS deadlines
- Prepare assigned account reconciliations and ensure timely resolution of all credit card charges
- Maintain AP inbox (Preparation of invoices that come electronically, wire request processing, resolving issues, etc.)
- Coordinate and assist with administrative duties, and other tasks as needed
QUALIFICATIONS
- Associates Degree in Finance, Accounting or related discipline or equivalent experience
- Three or more years of experience in a government contracting environment with a basic understanding of FAR and CAS regulations
- Deltek Costpoint experience
- Deltek Time & Expense (T&E) experience
- Must be able to multi-task and prioritize work efficiently
- Must be organized and have a strong attention to detail
- Ability to work independently
- Effective oral and written communication skills with all levels of the organization
- Problem solving skills with an analytical thought process
BENEFITS
Constellis offers a comprehensive, total rewards package that includes competitive compensation and a flexible benefits package that reflect its commitment to creating a diverse and supportive workplace.
- Medical, Vision & Dental Insurance
- Paid Time-Off Program & Company Paid Holidays
- 401(k) Retirement Plan
- Insurance: Basic Life & Supplemental Life
- Health & Dependent Care Flexible Spending Accounts
- Short-Term & Long-Term Disability
- Personal Development & Learning Opportunities
- On-the-job Training, Skills Development & Certifications
- Employee Referral Program
- Corporate Sponsored Events & Community Outreach
WORKING CONDITIONS
Work is typically based in a busy office environment and subject to frequent interruptions. Business work hours are Monday-Friday standard core hours, however some extended or weekend hours may be required.
Constellis and its affiliated companies are equal opportunity employers. All applicants receive consideration without regard to race, color, sex, age, ethnicity, religion, national origin, disability, veteran status or any other characteristic prohibited by federal, state, or local law.
