Office & Executive Manager

Office and Executive Manager

Construction Simplified brings innovative thinking to the construction industry, we take typical construction mindsets and methods to a new level through effective communication and true team collaboration. Our holistic project viewpoint strives to break down complexities to create a win-win-win for the client and the entire project team. We transcend traditional construction practices to create fun, phenomenal projects with higher quality, greater value — and fewer complications. We intentionally focus to provide our clients with Owner’s Representative, Construction Management, and Development Partner services to showcase how honest, educated, and professional efforts can drastically improve the performance and outcome of the construction industry.

As our company continues to lead the industry with education and transparency here in West Michigan, we are simultaneously executing our plans for geographic expansion to align with our planned Vision of the firm. This excitement energizes our team knowing that your opportunity can parallel the growth of Construction Simplified.

Who We Are Looking For:

We are looking for an individual who aspires to grow themselves at a firm with our clear and spoken Mission, Vision, and Purpose. The Office and Executive Manager shall naturally align with the corporate values that our team lives by.

• Passionate Construction Professionals - Our team finds undeniable excitement with conviction to seek out the problems, lead to resolutions, and ultimately standing proud of the constructed elements we create.
• Ambitious Hustle, Achieving Goals - We are self-starters with endless drive, always working along the paths of challenges to accomplish the goals we individually set forth.
• Instinctive Behavior to Collaborate - Individuals with a profound need to work together, knowing that success is healthier achieved as a team, yielding tremendous results and accomplishments.
• Continuous Improvement Attitude - Dedicated with an unwavering commitment to growth, our leaders are always tactical to increase efficiency, accuracy, and effectiveness of our business.
• Creative Problem Solving - Our challenges are approached with an innovative mindset, utilizing our desire and ability to analyze from multiple perspectives, to arrive at the best complete solution.
• Think Like an Owner - The foundation for all that empowers us to own what we do and ultimately responsible to everyone. This is the guide in which our operations and behaviors achieve the greatest results.

Possess and Demonstrate these Core Competencies:

• Strong organizational and time management skills
• Confident supporting executive leadership with scheduling, communication, and priorities
• Hands-on experience managing office operations and systems
• Effective written and verbal communication across all team levels
• Collaborative mindset with a natural ability to unify and support the team
• Resourceful problem-solver, comfortable adapting in fast-paced settings

Role Responsibilities

As the Office and Executive Manager of Construction Simplified, you will be responsible for supporting daily office operations, executive leadership, and administrative tasks to ensure efficiency and organization within the company. This role is central to maintaining effective office processes, coordinating schedules, and enhancing overall business operations.

This is a full-time, in-office role based at our beautiful Grand Rapids office. The responsibilities of this position require an on-site presence, not only for operational effectiveness, but because our work in construction is fully present and team-driven. Collaboration, real-time decision-making, and cultural alignment happen best when we’re together. Being in the seat, with the team, is how we build both great projects and a great company.

With great personal and professional achievement in this role, while ensuring alignment of our strategic business goals, the team at Construction Simplified is confident that we can expand our West Michigan success into a sought after and high performing business at any locale.

Administrative and Executive Support:

• Provide day-to-day support to executive leadership, including scheduling, communication, and document preparation
• Manage executive calendars and coordinate internal and external meetings
• Draft, review, and manage correspondence, ensuring confidentiality and accuracy
• Anticipate leadership needs and proactively support task follow-through
• Serve as a point of contact for clients, vendors, and internal stakeholders

Office Leadership & Operations:

• Oversee office operations, including supplies, vendor relationships, and facility coordination
• Support onboarding for new hires and maintain employee documentation
• Improve and maintain systems, tools, and workflows to enhance efficiency
• Ensure the office environment reflects Construction Simplified's professional, high-performing culture

Team, Culture & Events:

• Coordinate internal events, team-building activities, and office celebrations
• Support team recognition efforts and culture-based initiatives
• Serve as a positive presence and resource for day-to-day team needs
• Actively contribute to our team culture through thoughtful hosting, event planning, and daily interactions that reinforce our values

Experience Qualifications:

• 5 years of experience in office management, executive support, or team coordination roles
• Proficient in Microsoft Office Suite, calendar systems, and internal communication tools
• Strong written and verbal communication skills across all levels of an organization
• Highly organized, detail-oriented, and able to prioritize across multiple responsibilities
• Confident problem-solver with a proactive mindset and calm under pressure
• Construction, architecture, or real estate industry experience is a strong plus, but not required
• Comfortable in a fast-paced, high-accountability team culture focused on growth, collaboration, and simplicity

Why Join Construction Simplified - Excellent Benefits We Offer:

• Culture That Drives Growth: Join a team that values awareness, ownership, and collaboration — where your contributions directly impact the company Mission, Vision, and Purpose.
• Compensation That Reflects Your Value: Competitive salary based on experience, leadership, and skills — plus an industry-leading bonus structure tied to role-specific KPIs and cultural contribution.
• Time Off That Respects Life: Guaranteed three weeks of PTO — with the understanding that sometimes life requires flexibility. We support open communication and planning to make that possible.
• Wellness & Financial Benefits: We offer competitive health and wellness coverage, along with a 4.0% company-matched 401(k) to support your long-term financial wellbeing.
• Invest in Your Future: We encourage ongoing growth through professional development opportunities with reimbursement, including support for certifications, continuing education, and skill-building aligned with your goals.
• A Voice at the Table: Be part of a high-performance, vision-driven firm where your energy and mindset matter.

Construction Simplified was born out of a passion to change our industry and provide a path for construction & business professionals to excel and gain ownership in the success that they create based on their energy, connections, and mindset to win. If that is you and you want to hear about our culture and simplicity, we want to hear from you!