What are the responsibilities and job description for the Assistant Project Coordinator - Stoughton, WI position at Construction Solutions Group (CSG)?
Primary Responsibilities
Assist all departments in multiple aspects of project coordination including:
- File and store necessary design and contract documents per project. Distribute watermarked drawings to all appropriate parties using email and the ZJ Box account.
- Print and process various drawing sets to support all departments.
- Prepare reports, prints, and distribute drawings to the shop for new releases, revisions, and problem slips.
- Maintain all file structures in Box, Bluebeam Studio, and ZJ directories.
- Prepare transmittals and watermark drawings to be sent in or out for approval, checking, field-use, Notices of Change, and as-built sets.
- Maintain, check, and prepare UPS or Fed-Ex shipments and records.
- Enter pertinent information into Tekla Production Control and Project Management modules for all projects.
- Order supplies for the Print Room and review invoices.
- Scan/Print to support Estimating functions.
- Prepare “Weight Release”, update and distribute weekly.
- Maintain “On Hold” or “Off Hold” duties per project using Tekla.
- Transfer closed project folders and archive folders.
- Document Print Machine Activity: Number of copies per month, Service calls, etc.
- Utilize Tekla to combine parts in Production Control with material in inventory.
- Prepare accurate, organized, and concise scope directives and request for quotes for subcontractors and suppliers to compile accurate pricing prior to bid submittal.
- CNC File Processing Support – CNC/CAM file conversion and processing.
- Procuring job inventory and materials, including quotes & coordination.
- Request for Information (RFI)/Submittal management – including logging, filing, distribution, and follow up.
- Change Order review and take-off.
- Assist in processing, production control, print room, and purchasing departments as needed.
- Monitoring and supporting engineering, fabrication, and subcontractor delivery deadlines.
- Manages administrative aspects of contracts (change orders, billing, insurance) by working closely with administrative staff, designers, and project managers.
- Performs special projects and completes all other duties as assigned or requested for the general support of the organization.
Minimum Qualifications
- High School diploma or equivalent education.
- Ability to work in a team environment.
- Ability to identify and resolve contract document conflicts and errors.
- Excellent time management skills with high attention to detail and ability to coordinate multiple projects.
- Proficient communication and interpersonal skills with the ability to communicate effectively with all levels of the organization, as well as with customers and vendors.
- Strong analytical and problem-solving skills with great attention to detail.
- Proficient with Microsoft Office Suite (Word, Excel, and Outlook).
- Bluebeam and Bluebeam Studio experience is a plus.
- Tekla Powerfab or other ERP software experience is a plus.
- Familiar with reading structural drawings and construction documents.
Applications submitted without a resume will not be considered.
