What are the responsibilities and job description for the Litigation Secretary position at Consultative Search Group?
A prestigious law firm seeks a Litigation Secretary to join their dynamic team. This position is responsible for responsible for providing support to attorneys on a day-to-day basis, as well as working closely with clients and other team members to ensure effective and timely attention to important legal matters.
Responsibilities
- Use word processing and document management software to prepare, revise, format and finalize a wide variety of legal such as correspondence, pleadings, discovery, memoranda, agreements and other legal documents under time-sensitive deadlines. Some pleading/discovery drafting required.
- Prepare documents for filing and/or service including: proofreading, editing, finalizing documents, generating TOC/TOA, gathering exhibits, ensuring compliance with all Federal, State, and/or Local Rules.
- Heavy e-filing with state and federal courts. Current knowledge of Federal CM/ECF e-filing procedures. Some appellate court filings using TrueFiling.
- Docket case deadlines using CompuLaw for all incoming mail, motions, discovery, trial/post trial, mediation, arbitration and appellate deadlines.
- Create mediation, arbitration, hearing and trial binders; prepare discovery shells; set up and maintain litigation files; party and witness subpoenas.
- Open new client/matters and send conflict checks email on behalf of attorneys.
- Case management, including database management and electronic file organization.
- Assist with preparation for and scheduling of meetings, teleconferences, conferences and travel.
- Assist with trial preparation.
- Answer, screen and respond to phone calls.
- Enter attorneys’ billable time as requested according to Firm billing policies.
- Maintain and track CLE records for attorneys.
- Prepare and submit expense/reimbursement reports.
- Provide backup support to other attorneys and timekeepers as needed. Volunteer for overflow work assignments when time permits and actively seek to maximize productivity and promote teamwork.
- Performs other duties and responsibilities as assigned.
Qualifications
- Minimum 5 years’ experience working as a personal injury, employment or consumer litigation secretary.
- Excellent verbal and written communication skills and the ability to build effective internal and external client relationships.
- Can-do attitude and flexible approach.
- Strong organizational skills and the ability to apply strong attention to detail to all levels of work.
- Must be extremely detail oriented, organized and have great follow through skills.
- Ability to multi-task while maintaining quality work product and timely respond to deadlines as well as ability to balance workload.
- Perform complex tasks that may be highly confidential or sensitive in nature, requiring discretion and diplomacy.
- Proficient using MS Office products (Word, Excel, PowerPoint, Outlook).
- Must be able to work overtime as needed.
Many of our job openings can be viewed at https://consultativesg.crelate.com/portal
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Salary : $90,000 - $115,000
