Part - Time Office Assistant

Contemporary Staffing Solutions (CSS) is seeking a Part-Time Office Assistant to join our client in Horsham, PA. This temporary opportunity offers 20-30 hours per week and $18-$20/Hour. The Office Assistant supports administrative functions in payroll, accounting, human resources, and vendor coordination. This role ensures operational efficiency through accurate documentation, proactive communication, and compliance with organizational standards.

Key Responsibilities

• Assist in processing bi-weekly payroll, ensuring accuracy and identifying errors.
• Help prepare and distribute annual tax documents such as W-2s and 1099s.
• Review and process invoices regularly, collaborating with supervisors for expense approvals.
• Reconcile company credit accounts and maintain accurate financial records.
• Prepare vendor payments and ensure timely check distribution.
• Maintain updated employee records, including pay rates, tax withholdings, benefits, and leave balances.
• Manage and organize employee files, ensuring compliance with required documentation.
• Record and reconcile employee benefit expenses monthly.
• Facilitate workers’ compensation claims and coordinate follow-up communication.
• Act as a liaison with facilities vendors to coordinate services and resolve issues.
• Oversee vendor documentation, including contracts, tax forms, and insurance certificates.
• Monitor and maintain supply inventory to support daily office operations.

Qualifications:

• Strong organizational and multitasking skills to thrive in a fast-paced environments
• Proficiency in using standard office software, including spreadsheets and payroll systems.
• Detail-oriented with excellent verbal and written communication skills.
• Physical capability to lift up to 50 pounds, bend, stoop, and climb stairs as necessary.
• Ability to maintain confidentiality and adhere to organizational policies.