Purchasing Manager

Job Title: Purchasing Manager

Facilities Department

• Full Time Monday - Friday 9am to 5pm
• Salary: $60, 000 - $65, 000

Scope of Service: With the support and supervision of the Vice President of Facilities, the Purchasing Manager is responsible for the agency purchasing needs ensuring the agency is benefiting from products and services that are best suited to the agency while ensuring maximum cost savings. Conducts routine analysis of various agency purchasing contracts to ensure agency is maximizing services, cost saving rebates, tax exemption benefits and best pricing within those contracts. Provides hand on support at locations to review purchasing needs and ensure proper products are utilized for every business site.

ESSENTIAL JOB FUNCTIONS:

Performance/Skill Levels

• Providing oversight, review and analysis of agency expenditures in areas of fleet management, supply ordering, purchasing trends and specialty areas as needed.
• To prepare and submit detailed reports to administration that highlight expenditure and cost saving trends in areas of fleet management, supply ordering, and residential purchasing needs.
• Provides purchase order spending reports on a quarterly basis to program management.
• Working with department or program management to collaborate and provide purchasing analytical data to aid in reducing cost over runs, maximizing cost savings and vendor supply contract comparisons specific to those departments or to the agency.
• Oversees and participates in vendor contract negotiations to ensure agency is benefitting from products best suited for agency functionality while maintaining proper budget standards.
• Coordinates the agency purchasing of program furniture and household needs for routine business needs and initial start-ups. Manages the return of such purchases when damaged or no longer needed.
• Overseeing and managing the COUPA purchasing transactions, reviews and communicates any changes as needed. Oversees the managerial COUPA purchasing training as needed for management staff.
• Is the agency liaison with Hanover Insurance as well as third party insurance companies for the coordination and reporting of all vehicle incidents/accidents.
• Organizes and maintains all fleet information such as financing, registration renewals, vehicle emissions, new vehicle purchases and recalls.
• Organizes and coordinates the purchasing of staff business cards, agency letterhead, envelopes, etc as necessary.
• Manages the purchasing pcard for purchase orders, while properly allocating purchases to appropriate cost centers. Submits pcard receipts on monthly basis to the finance department.
• Must be hands on team player which includes visiting locations to ensure specialty purchase orders are accurate which involves review of product dimensions, delivery accessibility and
• Excellent written, oral and interpersonal communication skills including user-friendly language.
• Uses discretion and maintains confidentiality in communicating with others.
• Ability to effectively prioritize and execute tasks in a high-pressure environment.
• Revised: 12/2024
• Utilizes available resources and adheres to safety rules and regulations to enhance job performance.
• All other duties, as assigned.

Quality Assurance:

• Adheres to policies and practices as outlined in the personnel policy manual, and as outlined by the quality assurance and safety committees.
• Performs other duties as assigned.
• Responsible for completing all training requirements assigned by the agency.

QUALIFICATIONS:

• Required to have 3 years of purchasing and/or supportive housing purchasing experience.
• Proficient in Microsoft Office applications which includes Sharepoint.
• Experience with COUPA or other purchasing software is necessary.
• Strong organizational skills.
• Experience with managing staff which includes supervisions, and team focused communications.
• Excellent written and verbal communication skills in order to work with various parties such as administration, staff, and vendors.
• Able to lift up to 25lbs.
• Has a valid driver’s license, and willingness to travel to provide support to all programs

Job Type: Full-time

Pay: $60,000.00 - $65,000.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Parental leave
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

People with a criminal record are encouraged to apply

Application Question(s):

• Have you ever been employed at Continuum of Care or Continuum Home Health?

Education:

• High school or equivalent (Required)

Experience:

• Administrative office Support: 1 year (Required)

License/Certification:

• Driver's License (Required)

Willingness to travel:

• 25% (Preferred)

Work Location: In person

Salary : $60,000 - $65,000