Project Manager; Equipment & Facilities

Description

Position Summary:

The Project Manager of Equipment and Facilities is responsible for planning, designing, and tracking operational enhancement/improvement activities with a focus on new equipment purchases/upgrades for manufacturing, packaging, ERP, facilities, developmental activities, and strategic projects to support the continuous growth of the organization. 

Requirements

Responsibilities: Including but not limited to: 

• Prepare and manage job proposals, integrating all project elements including budgeting, scheduling, and determination of user specification requirements. 
• Schedule and coordinate cross functional meetings with in-house management and key stakeholders to provide timely updates on equipment procurement and facility requirements, issuing meeting minutes, and following up on tasks to ensure timelines are maintained.
• Assist to secure all necessary permits and licenses for facility-related updates/modifications. 
• Compose and edit relative content for meetings. This includes but is not limited to presentations, reports, equipment specifications, etc. 
• Meet frequently with executive team members to define user requirement specifications (URS) for new equipment purchase or equipment upgrades. 
• Work directly with equipment vendors on RFQs and equipment specifications. 
• Coordinate with Facilities Maintenance, Equipment Maintenance, Indirect Purchasing, Accounting, Account Services, Engineering and Validation teams on all activities related to equipment installation, testing, qualification, and facility modifications. This includes managing required resources and materials for any activities needed. 
• Develop draft drawings for proposed equipment layout and facility layout consistently focusing on process flow and efficient operation.
• Initiate and coordinate change control activities related to equipment installation/upgrades, facility, and utilities system installation/ modification, etc.
• Develop qualification documents such as URS, FAT, SAT, IOQ for equipment, facilities and GMP utilities systems.
• Create and maintain project documents (timelines, smartsheets, agendas, budgets, etc.) for all active projects.
• Generate new accurate and precise equipment-based SOP documents for all new equipment, update existing operational SOPs as needed.
• Operate within maintenance software to create first generation PM documents based on OEM suggestions and existing equipment understanding.
• Work cooperatively and effectively with customers, vendors, and team members to set goals, resolve conflicts, and make decisions that enhance organizational effectiveness.
• Other responsibilities as assigned by management.

Education and Experience:

• Bachelor’s degree in Engineering, Science or Equipment related field with 3 years’ experience in project management, preferably in an industrial manufacturing environment.
• Experience with equipment installation and relevant engineering/validation tasks.
• Experience working in an environment governed by Good Manufacturing Practices (cGMP), Food and Drug Administration (FDA), CFR and other NYS regulations.
• PMP certification preferred.
• Lean Six Sigma Certification preferred.

Skills, Abilities and Knowledge:

• Excellent oral and written communications skills, working knowledge of AutoCAD, MS Office and Project management tools like Smartsheets and MS Project.
• Ability to prioritize, multitask and own projects.
• Motivated and detail-oriented, with exceptional organizational skills
• Foster a shared culture of efficiency with importance on meeting project commitments.
• Leadership mentality to help manage and guide projects to successful, on time completion. 
• Ability to negotiate and resolve conflicts.
• Fundamentally understand complex equipment function with relative ease.
• Design complex processes and physical layouts within constraints
• Openness and flexibility to changes throughout design and project process.
• Optimal and relentless follow up ability.  

Physical Demands:

• Required to use hands to operate computer controls.
• Specific vision abilities required include close vision, ability to focus. 
• While performing the duties of this job, the employee is regularly required to stoop, kneel, crouch, stand, bend, sit, talk, hear or walk for long periods. The employee may lift and/or move up to 50 lbs.

Work Environment:

• Work environment in production operations facilities include proximity to heavy machinery and pharmaceutical powders.
• Potential to move between production operations sites/areas to complete job functions. 
• Hours/Travel maybe subject to changed based on management/company discretion.
• Personal protective equipment / attire required as needed

Pay Range:

$75,000 - $110,000 per year

Salary : $75,000 - $110,000