Home Services Senior Admin

Looking for a Rockstar Home Services Senior Admin!

Do you want to enjoy going to work each day and be proud of the company you are a part of? KEEP READING...

Control Point has a proven track record of success and growth for over 17 years in Central and MetroWest Massachusetts. We offer a lucrative career opportunity with an established, GROWING, family-owned Heating, Cooling, Plumbing and Electric Company. We offer best-in-class benefits, competitive pay and a fun, BALANCED work environment. Our team's success, growth and wellness is of the utmost importance, which is why we continue to grow and flourish. This mentality has built a remarkable company culture and dynamic management team that truly cares for its employees and invests in your future!

We are looking for an experienced administrator to assist in commercial hvac installation coordination as well as various other administrative needs. This will continue to evolve as the company grows, allowing for career advancement and opportunity in different areas for the right candidate.

Compensation: $28/hr plus based on experience

What are the Perks?

• Comprehensive Benefits: Medical, Dental & Vision (50% company-paid), Company-paid Short & Long-Term Disability and Life Insurance
• WORK LIFE BALANCE!
• 10 paid holidays -We Offer National Mental Health Day and your Birthday as holidays!
• 13 days PTO
• 401k plan with a 4% company match
• Tuition/Certification Reimbursement
• Snacks/Drinks provided at the office
• Advancement and growth opportunities
• CPR and First Aid training
• Health and Wellness sessions
• Continuing education and training weekly
• Team Building Events
• Kickoff meeting
• Family outings
  

Responsibilities

• Data Management: Assist in gathering, organizing, and maintaining data required for preparing cost estimates, including project specifications, blueprints, and other documentation.
• Bid Preparation: Support the estimating team in preparing and submitting competitive bids by compiling required information and documentation.
• Vendor Coordination: Contact suppliers and subcontractors to request quotes and ensure timely receipt of pricing information.
• Documentation: Prepare and manage spreadsheets, cost analysis reports, and other documentation related to project estimates.
• Administrative Support: Maintain the estimating department's filing systems and databases, ensuring accurate record-keeping and data retrieval.
• Communication: Liaise with internal teams, vendors, and subcontractors to clarify project requirements and address inquiries related to estimates.
• Project Coordination: Handle all permitting, project timelines and closeout documents.
• Customer Service: Ensure all customers and partners are getting a 5-Star Experience.
• Phones: Provide backup to Dispatcher in answering phones, proactive calls to customers.
• Support Office Manager: Provide any additional office and administrative support.
• Process Improvement: Contribute to improving estimating processes and tools to enhance efficiency and accuracy.Qualifications:
• Minimum of 4 years of high-level office experience preferred
• Basic Accounts Payable/Accounts Receivable experience preferred
• Proficient in Microsoft Office Suite
• Strong Typing skills a must
• High school diploma required, 2-year associates degree preferred
• Self-starter, ambitious and motivated to take on more
• Attention to detail and organizational skills
• Strong communication and problem-solving abilities
• Ability to work independently and meet deadlines
• Commercial Construction experience preferred but not required
  
  

Coordinator, dispatcher, HVAC Installation coordinator, office coordinator, administrative, office assistant