What are the responsibilities and job description for the Executive Assistant position at ConvaTec?
Job Summary
As an Executive Assistant supporting a CELT Member (President to a Business Unit), you will join one of our Business Units’ team. You will be responsible for supporting the President and three of his VP’s. This support is calendar and scheduling heavy, organizing travel, keeping minutes, organizing meetings, etc.
We are culturally rooted in our core values of caring for people, continually driving innovation and excellence, and earning trust, every day and in everything we do.
Key Duties and Responsibilities
Plans / organizes and implements events such as meetings, business luncheons or client dinners
Oversee and maintain office equipment for uninterrupted function, identify and fulfill office supply needs, maintain and manage vendors, and coordinate food delivery as needed
Arranges travel, accommodation, itineraries, and all correspondence related to arrangements as needed.
Manages executive schedule and acts as liaison for executive team
Prepares reports, presentations, and data, as well as maintaining files, records, and correspondence for meetings
Handles confidential information; organizes and maintains files
May help plan company events, meetings, and employee team building activities or special projects.
Answering phone inquiries, directing calls, and providing basic company information
Also comfortable performing clerical duties, taking memos, maintaining files, and organizing documents. Photocopying, faxing, collating, etc., as needed.
Creates PO’s and chases payments for the team
About You :
You’re a skilled Executive Administrator so you understand the complexities of managing relationships and activities across a global matrixed organization. You have a combination of excellent written and oral communication skills, the ability to identify areas that need improvement, the initiative to make things happen, and you enjoy being the go-to resource for the team.
Education / Qualifications :
Bachelor’s degree in business administration or related field preferred
Five years’ prior experience in senior-level administration, business, management, or related field
Experience in biotech / life sciences and large / matrixed organizations preferred
Proficient computer skills, including Microsoft Office Suite (Word, PowerPoint, and Excel); scheduling appointments / updating calendars a must. Concur and SAP experience is a plus.
Able to concentrate on multiple problems / tasks at once
Excellent time management and prioritization skills
Stretch your thinking, and you'll find new ways to make an impact. And if you embrace the opportunity to drive your own growth, you could go further, and achieve more, than ever before.
This is a remote position, however, ideal candidate must be able to travel to Oklahoma City, Oklahoma at least quarterly.
Beware of scams online or from individuals claiming to represent Convatec
A formal recruitment process is required for all our opportunities prior to any offer of employment. This will include an interview confirmed by an official Convatec email address.
If you receive a suspicious approach over social media, text message, email or phone call about recruitment at Convatec, do not disclose any personal information or pay any fees whatsoever. If you’re unsure, please contact us at careers@Convatec.com .
Equal opportunities
Convatec provides equal employment opportunities for all current employees and applicants for employment. This policy means that no one will be discriminated against because of race, religion, creed, color, national origin, nationality, citizenship, ancestry, sex, age, marital status, physical or mental disability, affectional or sexual orientation, gender identity, military or veteran status, genetic predisposing characteristics or any other basis prohibited by law.
Notice to Agency and Search Firm Representatives
Convatec is not accepting unsolicited resumes from agencies and / or search firms for this job posting. Resumes submitted to any Convatec employee by a third party agency and / or search firm without a valid written and signed search agreement, will become the sole property of Convatec. No fee will be paid if a candidate is hired for this position as a result of an unsolicited agency or search firm referral. Thank you.
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