What are the responsibilities and job description for the Proposal Manager - Architecture firm position at Converge HR Solutions?
Summary
Our client in the architecture and engineering industry is seeking a Proposal Manager for their Philadelphia, PA, or Raliegh, NC, office. This pivotal role will lead the coordination and production of proposals, presentations, and responses in collaboration with the firm’s leadership. They will manage collateral materials development, external communication, sector messaging and alignment with firm identity, and market research across all of our client’s regions. This role is an instrumental part of our client’s ability to respond to RFQs, RFPs, and other presentations.
This position will be located in either Philadelphia, PA, or Raliegh, NC, and will support their other regional offices, including Austin, TX.
About the role
Critical parts of the job
What this position will be focused on:
Being the brand guardian
Our client focuses on quality and excellence in everything they do. The proposals and responses are an integral part of their brand. This position will ensure that everything going out meets that standard.
Managing traffic
This position will operate like a traffic coordinator and be able to track where each proposal is in its process, manage the projects and deadlines, and ensure communication with internal and external stakeholders.
Innovation and vision
This position will continuously monitor new and innovative ways to present information to prospective clients. They will partner with graphic design to bring these new ideas to life and work with leadership to integrate them into their proposals and branding for the firm.
Skills, Education & Abilities
The Must-Haves
Our client is in the transformation business. Together with their clients and partners, they envision spaces where people are enabled to work more productively, make discoveries, and live healthier and more joyful lives.
They love what they do and work not just for the love of architecture and design, but to satisfy their calling to improve the quality of life in our communities, both today and in the sustainable future. Their process is collaborative by design.
They value and develop long-term partnerships with clients across a broad range of industries and institutions. By leveraging the design intelligence of the group and making connections across industries and disciplines, they see farther than any of them could alone. That’s how innovation happens.
They have a culture that values responsiveness, hard work, creative problem-solving, design excellence, and respect for the environment they inhabit. They are able and responsible designers and partners, creating environments that they need and use, supporting the life of their community.
Our client in the architecture and engineering industry is seeking a Proposal Manager for their Philadelphia, PA, or Raliegh, NC, office. This pivotal role will lead the coordination and production of proposals, presentations, and responses in collaboration with the firm’s leadership. They will manage collateral materials development, external communication, sector messaging and alignment with firm identity, and market research across all of our client’s regions. This role is an instrumental part of our client’s ability to respond to RFQs, RFPs, and other presentations.
This position will be located in either Philadelphia, PA, or Raliegh, NC, and will support their other regional offices, including Austin, TX.
About the role
Critical parts of the job
- Lead production and coordination of LOI, RFQ, RFP, and presentation responses.
- Participate in marketing and client strategy sessions.
- Develop project outlines and identify and schedule tasks and deadlines.
- Request, collect, and organize information from consultant teams.
- Ensure proposal compliance and responsiveness.
- Ensure submissions are properly formatted using flexible InDesign templates.
- Assist in developing and managing the firm’s marketing content, collateral, and data.
- Produce templates, boilerplate information, project descriptions, and other necessary forms and documentation.
- Collaborate with their leadership and graphic designer to create and update marketing, brand collateral, and qualification materials.
- Maintain and organize data needed for proposals and qualifications.
- Other duties and responsibilities that may be assigned or needed to support our client's firm's marketing and business development efforts.
What this position will be focused on:
Being the brand guardian
Our client focuses on quality and excellence in everything they do. The proposals and responses are an integral part of their brand. This position will ensure that everything going out meets that standard.
Managing traffic
This position will operate like a traffic coordinator and be able to track where each proposal is in its process, manage the projects and deadlines, and ensure communication with internal and external stakeholders.
Innovation and vision
This position will continuously monitor new and innovative ways to present information to prospective clients. They will partner with graphic design to bring these new ideas to life and work with leadership to integrate them into their proposals and branding for the firm.
Skills, Education & Abilities
The Must-Haves
- A self-motivated strategic thinker and doer who can work independently and with a team.
- Relentless attention to detail.
- A curious and inquisitive marketing professional who can understand and navigate a constantly evolving and dynamic environment.
- Outstanding organizational skills and the ability to track the status of each proposal and response in the process.
- The ability to juggle a few competing priorities and be flexible to changing goals and demands on your time.
- Bachelor’s degree, or 4-year equivalent, in a related field.
- Five (5) years of experience coordinating responses to RFIs, RFQs, RFPs.
- Strong organizational and time management skills
- Strong written and verbal communication skills with the ability to communicate with all levels of an organization.
- Expert skills in Microsoft Word, PowerPoint, Excel, and Adobe Suite (InDesign and Acrobat)
- Experience supporting one or more of the following market sectors preferred: Biotechnology & Pharmaceutical; Community Services & Mission Critical; Cultural & Museums; Education; Industrial & Manufacturing; Science & Technology; Workplace.
- Experience with Data management preferred.
- Familiarity with Standard Form 330 preferred
- A basic understanding of A/E/C industry terminology and procedures is preferred.
Our client is in the transformation business. Together with their clients and partners, they envision spaces where people are enabled to work more productively, make discoveries, and live healthier and more joyful lives.
They love what they do and work not just for the love of architecture and design, but to satisfy their calling to improve the quality of life in our communities, both today and in the sustainable future. Their process is collaborative by design.
They value and develop long-term partnerships with clients across a broad range of industries and institutions. By leveraging the design intelligence of the group and making connections across industries and disciplines, they see farther than any of them could alone. That’s how innovation happens.
They have a culture that values responsiveness, hard work, creative problem-solving, design excellence, and respect for the environment they inhabit. They are able and responsible designers and partners, creating environments that they need and use, supporting the life of their community.
Converge HR Solutions and our clients provide equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.