What are the responsibilities and job description for the Operations Coordinator position at Convergence Media?
About Convergence
Convergence is a multi-functional media firm that merges video, digital, and campaign creative strategies to provide a unified front to help our clients reach their goals and win
elections.
At Convergence, our mission is to help our clients win big. After years in the business, we know
that the best way to achieve that mission is by building and investing in an unstoppable team to
make it happen. So, we’re looking for exactly the right people to carry out our mission. We come
from varied backgrounds and have different passions, but we’re all the same in a few distinct
ways: we work hard, we fight for the good guys, and we like to win. If you share those core
qualities and want to be a player on a team changing the face of politics, we’re excited to learn
more about you.
Responsibilities
Convergence is looking for an Operations Coordinator to join the Operations team. You will be responsible for managing a schedule for our Partner and working closely with all departments to ensure smooth and efficient operations.
- Coordinate with the Chief of Staff and Chief Operations Officer to ensure that the company runs smoothly by implementing daily operational strategies.
- Coordinate daily calendar and travel accommodations of the Partner.
- Act as an office manager by keeping up with office supply inventory.
- Work with department heads to accomplish daily tasks.
- Interface with industry leaders by helping maintain client relationships to ensure their needs are met.
- Ensuring that the company is up to date with all news coverage surrounding our clients and races.
- Spearhead company culture by helping to plan team building events and out of office gatherings.
- Ensure smooth communication across teams, distributing updates, coordinating briefings, and compiling meeting summaries.
- Be available to assist with quick-turnaround projects, especially during crunch times like debate nights, major news cycles, or GOTV pushes.
Qualifications and Skills
- A bachelor’s degree or equivalent
- Experience as an Executive Assistant, Scheduler, Personal Assistant, or similar
- Excellent written and verbal communications skills
- Outstanding organizational skills with the ability to be proactive
- Critical thinker
- Detail-oriented and self-starter a must
- Quickly adapts to changing priorities and meets tight deadlines
- Discretion and confidentiality
