What are the responsibilities and job description for the Contract Administrator position at Convergint Technologies, LLC?
Convergint is looking for a full-time, enthusiastic, results driven and forward-thinking Contract Administrator to join our amazing culture. In the role, you will be responsible for providing support for the corporate legal department and local leadership by reviewing contracts/agreements for the region support, providing relevant revisions to the Terms and Conditions to the Customer (legal drafting), negotiating and finalizing the agreements. Ensures documents are in their final form and having them signed on behalf of Convergint and interfaces daily with sales team. As a Contract Administrator, you are a part of a dynamic team that allows you to grow as Convergint grows.
For information about how we use your personal information, please see our Colleague & Applicant Privacy Notice, available on convergint.com/careers.
Who You Are
You have a passion for providing world-class service to customers, colleagues and communities. You are a person of integrity with a commitment to growth, accountability and delivering results. You want to join an organization with a positive culture that embraces inclusion and allows everyone to be the best version of themselves at work and home. You want to grow with us and deliver results as an exceptional Contract Administrator.
Who We Are
With 20-years of proven growth and exceptional performance, our mission is to be our customer's best service provider. We realize the importance of diversity in achieving that goal. Our company was built upon a solid foundation of 10 Values and Beliefs which drive our unmatched culture, making us the #1 global, serviced-based systems integrator in the industry. We take great pride in protecting the lives and assets of our customers and their communities with the solutions we provide.
What you'll do with "Our Training and Your Experience"
- Convergint's greatest strength is our people! Every colleague is encouraged to participate in our Recruit Awesome People program, helping us grow Convergint by promoting our colleague-first culture and referring top talent to the Talent Acquisition Team and hiring managers.
- Ensures contract compliance and accuracy for a variety of contracts and Requests for Proposal (RFPs).
- Evaluates handoffs to determine if they remain with the RCA or are forwarded to legal counsel based on criteria provided by legal department. Typically, contracts valued under $100,000 will be reviewed locally. Existing agreements with previously approved language will also be reviewed locally. Examples of additional agreements managed locally are Non-Disclosure Agreements (NDA's), vendor SDK with reference to intellectual property and Letters of Intent.
- Contacts the customer, maintains a strong working relationship with the customer contact and their legal representation.
- Owns and drives the process of ensuring that internal approvals are received for Scope of Work as presented in the contract; amends / modifies the contract to meet corporate requirements. Ensures clear and concise contract language in order to avoid problems later in the process (e.g. project scope slippage).
- Ensures receipt of fully executed documents and confirms that file folders are complete and organized. Once contract has been finalized, uploads final documents to company repository.
- Administers and manages current and new contracts, modifications, updates (adding services and products), and periodic reporting.
- Interfaces on a daily basis with Account Executives (Sales), Senior Management and the corporate office. Provides updates on contract status when available.
- Drives the completion of PreQual documentation when necessary; assists with RFP requirements.
- Manages the OCIP enrollment process, acts as liaison with corporate office for reporting. Assists Operations Administrator with managing monthly reporting process.
- Manages Certificate of Insurance requests for the region; interacts with the broker/corporate office as needed.
- Acts as liaison with Convergint legal counsel for the Region; tracks status of negotiations.
- Performs other duties and responsibilities as requested or required.
What You'll Need
- Strong planning and organizational skills.
- Excellent written and verbal communication skills.
- Ability to work independently, multi-task, and prioritize.
- Flexible, adaptable, detail-oriented, and self-motivated.
- Customer service and detail-oriented.
- Proficient in Microsoft Word, Excel, Outlook, and PowerPoint.
- Very adaptable - responds effectively to changes in situation or information; ability to influence others and build consensus using good written and verbal communication skills.
Company Benefits and Perks
Convergint fosters a supportive, accessible, and inclusive environment in which individuals of different backgrounds and identities are able to realize their maximum potential within the company. We offer a variety of programs and exceptional benefits to all of our colleagues:
- Company Holidays and Paid Time Off
- Fun & Laughter Day Off
- Medical, Dental & Vision Plan
- Life insurance & Disability Plan
- Wellness Program
- 401K Matching Plan
- Colleague Assistance Program
- Tuition reimbursement
- Competitive salary and compensation plan
- Vehicle reimbursement plan
- Corporate Social Responsibility Day
- And much more...
Requirements:
Education: College degree, trade school or equivalent experience
Preferred Education: (but not required): Bachelor's Degree
Minimum Experience: 5 years of contract administration, proposal development or related experience
Convergint is committed to a culture of Inclusion and Diversity and is an Equal Opportunity Employer.
Visit our Convergint careers site to learn more about the company and the exciting opportunities available.
Please note that this job posting includes salary information for the assigned target market range within the primary geographic region the requisition is posted. If the position is posted in multiple locations or is a remote position, the salary range may vary. Individual pay rates will, of course, vary depending on the job, department, and location, as well as the individual skills, experience, certifications, specific licenses, and education of the applicant.
Convergint Technologies is an Equal Opportunity Employer who is committed to workforce diversity. Minorities/Females/Disabled/Veterans are encouraged to apply. Qualified applicants will receive consideration without regard to age, race, color, religion, sex, sexual orientation, disability, or national origin. We offer a smoke-free and drug-free workplace.
Employment is contingent upon successful completion of background investigation and pre-employment drug screen.
All applications and resumes are held in confidence. Only candidates whose profiles closely match requirements will be contacted for an inverview.
Salary : $100,000
