What are the responsibilities and job description for the Shipping Assistant (Part-Time) position at Convoy of Hope?
Ministry Function:
The Shipping Assistant supports the ministry of Convoy of Hope by providing administrative support and project coordination to the Shipping Director, as well as the Supply Chain Working Group.
Essential Duties and Responsibilities:
- Assist the Shipping Director with international shipping requests, paperwork, and documentation.
- Coordinate container bookings from the WDC and RDCs.
- Track and monitor shipping containers.
- Perform general office administrative tasks.
- Conduct research for new and existing countries relevant to the Shipping team.
- Maintain and update country information sheets as needed.
- Notify product partners when shipments clear customs and are delivered to the consignee.
- Process documents and invoices, including coding, filings, and USDA requirements.
- Schedule, coordinate, and track USDA phytosanitary inspections for all countries.
- Handle small parcel and courier shipments, ensuring proper tracking until delivery.
- Performs all other duties as assigned.
Required, Knowledge, Skills, and Abilities:
- Bachelor’s degree preferred; a High School diploma or equivalent required.
- Experience in office environment required.
- Strong computer skills, including but not limited to Microsoft Outlook, Word, Power Point and Excel.
- Strong organizational skills and ability to handle concurrent, multiple job tasks.
- Excellent interpersonal communication and relational skills.
- Experience working with confidential material.
- Ability to demonstrate good judgement.
- Ability to be flexible and respond to rapidly changing priorities.
- Attends and actively participates in COH At Home Week meetings and activities as a required responsibility to the organization and fellow team members.
- Serves as an advocate for the ministry, striving to nurture, broaden, and develop financial and other resource opportunities to support and expand organizational and program ministry.
- Positively represents the ministry of Convoy of Hope, including its mission statement and core values, to all outside constituencies.
- As a Christian organization, Convoy of Hope believes it is critical that team members embrace the organization's religious purposes for which it exists and not only agree with its Statement of Faith but demonstrate it in their lives on an ongoing basis.
Supervisory Responsibilities:
This position has no direct supervisory responsibilities.
