Human Resources Assistant - Free Health Care

We're looking for someone to join our HR team that loves working collaboratively and helping others!

How we elevate YOU: Joining CBTG comes with perks to support you in your personal and professional journey, taking an invested interest in who you are and the goals you want to accomplish!

Teamwork: experience what being a part of the CBTG family feels like. Be inspired by your leaders, and encouraged throughout you personal and professional goals.

Learning Development: take on special projects to exemplify your skills and interest with CBTG. Develop within the company; be mentored and grown as a leader from the minute you’re hired.

The Human Resource department is primarily responsible for supporting a prepared workforce. We are looking for an HR Assistant to support our department.

As an HR Assistant, you will provide professional and confidential support for a wide variety of activities associated with HR, including limited payroll maintenance, employee relations, personnel records, HR documents (e.g. employment records and onboarding guides), benefit administration, process improvement, as well as administrative and clerical support.

Our ideal candidate has experience with HR procedures, labor laws and can juggle various administrative tasks in a timely manner. He/she is responsible for providing confidential, professional and personalized service to all staff. Candidate will possess strong organizational and interpersonal skills, can accurately and timely data-enter information related to new hires and various personnel changes. This position contributes to a positive onboarding experience by processing the necessary applications in a timely manner to move candidates successfully through the process, and the ability to handle highly confidential information in a professional manner.

Key Tasks:

• Maintain knowledge of legal requirements and government regulations affecting HR functions. Provide input and assistance in development, implementation, and administration of HR policies, procedures, and guidelines to ensure compliance with applicable laws and regulations.
• Maintain confidentiality and exercise discretion concerning personnel actions. Be a role model in terms of policy compliance, workplace safety, and constructive working relationships with colleagues.
• Continue various tracking documents in support of department processes, following up as necessary with appropriate vendors, employees and compliance.
• Responsible for accurate and timely entry of all new hires, transfers, salary changes, promotions, demotions, terminations and status changes; conduct regular audits and ensure corrections are made as needed.
• Provide upkeep and responses for Workers Comp, disability, health, and life benefits, paid time off, and retirement plans.
• Create electronic personnel files and ensure all pertinent personnel-related documentation is included within the file.
• Complete and submit disability, workers’ compensation, FMLA and PFL paperwork, correspondence, and tracking.
• Process new hire benefit enrollments
• Ensure compliance with all federal, state and local employment laws.
• Administrative tasks include filing, copying, mailing, completing forms, etc.
• Participate in internal and external audits by providing supporting documentation as requested.
• Establish and maintain employee personnel files– keeps up-to-date on filing.
• Facilitate new hire orientation and onboarding program with hiring managers.
• Assist in preparing induction and onboarding process including following up to meet documentation requirements, and adjusting as needed.

Additional Tasks:

• Conduct regular audits associated with I-9 documentation ensuring accuracy and obtaining missing information where needed.
• Maintain payroll through data entry and data integrity audits and data management.
• Coordinate annual Open Enrollment.
• Produce and provide standard and ad hoc reports related to various HR metrics as requested and required.
• Maintain and update procedures for onboarding, hiring, payroll and other office processes.
• Assist with Employee Engagement initiatives.
• Reconcile and manage department reports and invoices.
• Assist employees with questions pertaining to W4’s, address change, tax changes and other HR related inquiries.
• Assist with interviews on nonexempt staff.
• Coordinate and conduct new employee paperwork.
• Perform other related duties as required and assigned.

Education, Experience & Qualifications:

• At least 3 years of HR professional experience in related role preferred.
• Basic knowledge of HR employment policies and procedures to ensure integrity of data and processes.
• Prior experience handling confidential matters and information with discretion, with the ability to handle confidential information in a professional manner.
• Excellent interpersonal, customer service and collaboration skills including both oral and written communication skills. Able to work independently as well as part of a team with flexibility and collaboratively with multiple levels of the organization and team members. Professional demeanor in dealing with both internal and external customers and colleagues. Always maintain collaborative and positive working relationships.
• Time management and priority setting: strong organizational skills and ability to keep track of multiple projects and deadlines simultaneously; must be detailed oriented, commitment to accuracy and quality, and able to multitask and make decisions independently.
• Ability to take initiative in identifying problems, collecting data, and establishing facts in order to recommend practical decisions and solutions.
• Creative, resourceful and self-motivated.
• Knowledge of NYS and Federal wage and hour rules, FMLA, disability, worker's compensation, EEO, OSHA, and compliance reporting.
• Proficient with all Microsoft Office applications; ability to learn and become proficient with new and existing company specific software applications, and system and other onboarding related software.
• Paycom proficiency is a plus.
• Willing to travel to other NYS branches as needed, and accommodate flexible schedule and priorities (no overnight travel required)
• Must be able to lift and carry up to 20 lbs.
• This job operates in a professional office environment.
• This role routinely uses standard office equipment such as computers, phones, photocopiers, scanners and fax machines. Position requires prolonged periods of sitting/standing at a desk and working on a computer. Position works with highly confidential material and matters.

Benefits:

• Medical insurance w/option for free plan
• Dental insurance
• Vision insurance
• 401(k) w/ Company match
• Employee Assistance Program
• Paid training
• Flexible Spending Account
• Health Savings Account
• Life insurance
• Paid Time Off
• Parental leave

License/Certification:

• Valid Driver's License meeting insurance approval (Required)

Work Location: In-person; Rochester, NY

Company Core Values:

• INTEGRITY: All Conway Beam employees are to treat everyone with uncompromising

honesty.

• LOYALTY: It is our promise to demonstrate genuine commitment to the well-being of our

customers and employees.

• ACCOUNTABILITY: Our employees are committed to taking full responsibility for their

performance.

• HIGHEST STANDARDS: The Conway Beam team will continue to strive to exceed all goals.

• TRADITION: Since 1950, the Conway Beam tradition encourages every team member to

treat fellow employees, suppliers, and customers with the respect, concern, and
understanding we would extend to members of our own family.

Conway Beam Truck Group is an Equal Opportunity Employer.

Veterans are encouraged to apply.

www.conwaybeam.com

Job Type: Full-time

Pay: $22.00 - $27.00 per hour

Schedule:

• Day shift
• Monday to Friday

Experience:

• HR: 3 years (Required)

Work Location: In person

Salary : $22 - $27