Administrative Assistant II- (COB)

OFFICE OF THE COOK COUNTY CLERK

NOTICE OF JOB OPPORTUNITY

ADMINISTRATIVE ASSISTANT II- (COB)

Reference ID: COB – 00001

Posting Date: September 30, 2024                                                            

Closing Date: October 14, 2024, 11:59:00 PM

Status: Full-time 

Shift Start Time:  9:00 A.M.                                                                                 

Shift End Time:  5:00 P.M.

Department: Clerk of the Board and Procurement

Division: Clerk of the Board and Procurement

Location:  118 N. Clark Street                                                                            

Salary Range:  $52,809

Grade:    14           

Job Code: 0047

Union:  SEIU73

Shakman Status:   NON-EXEMPT                                                                        

FLSA Status: Non-Exempt

Application Process: Internal/External

Job Summary
The Administrative Assistant II for Clerk of the Board reports directly to the Deputy Clerk of the Board as well as their designee to support the Clerk of the Board team and is supervised by the Director. The Administrative Assistant II should have an knowledge of the Cook County Board of Commissioners.  In addition, the team member is required to work with various agencies and departments within Cook County.  The Administrative Assistant II assists with but is not limited to formatting, proofing, stamping, sealing and certification of all documents related to the Board. Must be able to field queries from the Board President’s office, Commissioners, Cook County employees and the public. General knowledge of Illinois Legislative statue and capacity to research legislative historical documents.  The AA II also serves during the Election cycle in various capacities required for election day preparation.  In addition, they are responsible for any other Clerk of the Board-related duties as deemed necessary by the Deputy Clerk of the Board or their designee.

Essential Job Duties

• Assists with editing and proofing Microsoft Word and Adobe/PDF documents
• Provides clerical support to the Director and department staff
• Assists with entering Legislative items into Legister
• Proofreads and edits board documents as needed
• Responds to inquiries from Clerk’s office divisions/departments and County agencies
• Assists with preparing and maintaining board records

• High School Graduate
• Proven knowledge in Microsoft Office Suite (Word, Excel and Outlook)
• Proficient with Adobe Acrobat Suite
• Detail oriented
• Strong organizational skills.

• Associate degree in Business or Public Administration or related field

• Work experience in board governance or similar.

• Ability to work under pressure and meet strict deadlines.
• Clear communication skills, including but not limited to writing and speaking.
• Strong problem-solving skills.
• Ability to make independent, competent and objective decisions.
• Knowledge of governmental processes, as well as the interplay between the Clerk’s office and various other governmental agencies.

• Ability to stand, sit, and kneel for long periods of time.

Resume and application must clearly indicate duration of, and nature of work experience and education for consideration in accordance with specific Minimum and Preferred Qualifications to demonstrate eligibility for this Position.

CANDIDATES WILL BE REQUIRED TO PROVIDE PROOF OF EDUCATIONAL CREDENTIALS AND ANY APPLICABLE LICENSE OR  CERTIFICATIONS AS LISTING ABOVE AT THE TIME OF THE INTERVIEW.

Benefits Package

• Medical, Dental, and Vision Coverage

• Basic Term Life Insurance
• Pension Plan and Deferred Compensation Program
• Employee Assistance Program
• Paid Holidays, Vacation, and Sick Time
• You May Qualify for the Public Service Loan Forgiveness Program (PSLF)

 For further information on our excellent benefits package, please click on the following link: http://www.cookcountyrisk.com 

• If you are an internal candidate, should you be offered the position, salary allocations shall abide by the Cook County Personnel Rules.

• Falsification of any information in the application process will result in disqualification, dismissal after hire.

• Applications of eligible applicants will be retained for consideration for ONE-YEAR.

• Any offer of employment will be contingent on the applicant passing a background check and any required pre-employment testing. Pursuant to Section 44-1 of the Cook County Code of Ordinances, all Cook County employees must maintain residence in Cook County throughout their employment.  New employees must establish residency in Cook County within six (6) months from their date of hire or face summary discharge.

• The duties list is not set forth for the purpose of limiting the assignment of work. They are not to be construed as a complete list of the many duties normally to be performed under a job title or those to be performed temporarily outside of an employee’s normal line of work.

• The Cook County Clerk’s Office hires and promotes based on the applicant’s qualifications and merit. Any Applicant who fails to comply with any of the requirements of the Notice of Job Opportunity will not be considered eligible for this position.

• The Cook County Clerk's Office does not hire for Non-Exempt Positions based on Political Reasons or Factors. Any questions should be sent to Human Resources at 312-603-5763. 

METHOD OF APPLICATION:

Apply online at https://cookcountyclerksoffice.applytojob.com/apply. Online submissions will close at 11:59pm on October 1,2023.

Must be legally authorized to work in the United States without sponsorship.

COOK COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER

Salary : $52,809