Materials Coordinator, Inpatient Care - 40hrs/Day Shift

Site: Cooley Dickinson Hospital, Inc.

At Mass General Brigham, we know it takes a surprising range of talented professionals to advance our mission—from doctors, nurses, business people and tech experts, to dedicated researchers and systems analysts. As a not-for-profit organization, Mass General Brigham is committed to supporting patient care, research, teaching, and service to the community. We place great value on being a diverse, equitable and inclusive organization as we aim to reflect the diversity of the patients we serve.

At Mass General Brigham, we believe a diverse set of backgrounds and lived experiences makes us stronger by challenging our assumptions with new perspectives that can drive revolutionary discoveries in medical innovations in research and patient care. Therefore, we invite and welcome applicants from traditionally underrepresented groups in healthcare — people of color, people with disabilities, LGBTQ community, and/or gender expansive, first and second-generation immigrants, veterans, and people from different socioeconomic backgrounds – to apply.

With energy and purpose, Cooley Dickinson Health Care, a member of the Mass General Brigham system, is advancing health care in western Massachusetts, and has been since 1886. Our network employs more than 2,00 medical professionals and support staff, at our main Hospital campus in Northampton and additional locations in twelve towns throughout the Pioneer Valley. Cooley Dickinson's VNA & Hospital is also a vital part of our network, providing home-based services through-out Hampshire and Franklin counties.

Job Summary

MAIN FUNCTION:

The Materials Coordinator, Inpatient Care is responsible for developing and maintaining an effective supply/equipment acquisition and distribution system consistent with the goals, operations, and strategic plan of the Inpatient Care areas.

This position is part of the 1199SEIU Bargaining Unit at Cooley Dickinson Hospital.

This position reports to the Storeroom Purchasing Supervisor and operates within established organizational and departmental policies and procedures.

Qualifications

MINIMUM REQUIREMENTS:

• High School diploma required
• One (1) to three (3) years of experience with inventory control preferred
• Demonstrated organizational skills required
• Healthcare experience preferred
• Demonstrated computer skills required
  
  

Additional Job Details (if Applicable)

ESSENTIAL JOB FUNCTIONS:

• Function independently to ensure the following inpatient care areas have adequate supplies for Lab and blood collection and/or supply room items that are not on par re-stocking.
• Respond to pages and requests from staff for the acquisition of specialty beds, specialty supplies, and equipment (including scopes) as needed.
• Ensure that appropriate stock and non-stock items, supplies, and equipment are available to the unit based on volume, established par levels and clinical needs.
• Coordinate with storeroom, pharmacy, lab, ostomy, and other departments in obtaining and stocking supplies and equipment.
• Complete purchase orders as necessary.
• Stock patient valuables envelopes and assigns a stock number to each envelope for all units.
• Order and maintain unit supplies, forms, and equipment as needs indicate. Order special requisition items. Track receipt of items and follow up when not received.
• Ensure that patient room, treatment carts, and other medical equipment and supplies are stocked and equipped.
• Inventory, organize, catalogue, and relocate patient care supplies and other equipment. Develop systems and forms to improve ordering and inventorying process.
• Organize and maintain records pertinent to stock levels, supply quantities issued, and other data; recommend modifications to pars or inventories.
• Contact maintenance or Biomedical Engineering for prompt repair of malfunctioning or unsafe equipment. Follow up as necessary.
• Collaborate rental equipment with vendors and purchasing. Provide Purchase Order (PO) numbers for the equipment. Maintain accurate records for leased equipment.
• Review invoices to ensure proper charges. Ensure timely processing/tracking/retrieval of rentals to eliminate overcharging for equipment not in use.
• Collaborate with Purchasing and Materials Management departments in supply acquisition processes.
• Secure orthopedic equipment to meet needs of medical surgical patients (example: Trapeze/Bucks Traction).
• Actively participate on the Inpatient Care Management Team in support of continuous improvement, cost containment, innovation and quality of service.
• Initiate purchase order to maintain adequate inventory for supplies and equipment using People Soft computer system including routine supplies and specialty supplies including pediatrics, Chemotherapy protective gear and spill kits, orthopedic cart, Difficult Airway Cart in ED and ICU, Critical Care specialty lines and supplies, phlebotomy supplies, individual closets in patient rooms in ICU, precaution cart refills, Pediatric Treatment room on West 2.
• Maintain neat, clean, well organized supply and medication rooms in the following locations: North 3 pods a, b, c, West 2, West 3, West 4, North 4, and MDC.
• Maintain inventory Log for Size Wise, Hill-Rom, Orthotics & Prosthetics, Store Room, Outdates, Outside Orders, office supplies keeping this log and a training reference log up to date.
• Ensure that material handling practices comply with control and safety standards and regulations (including ongoing supply checks for out dates, monthly store room rounds, auditing for compliance).
• Check expiration dates daily on supplies and equipment. Remove outdated or recalled sterile or other unused supplies and return them to central supply for reprocessing or to storeroom for disposition.
• Purchase office supplies as needed coordinating with outside vendor.
• Orders specialty beds and patient care supplies (walkers, shower chairs, etc.) as needed.
• Actively participate in the hospital Value Analysis Committee.
• Research new product information and best price and assist with quality improvement projects and tests of change.
• Annually: Change over calendars on units.
• Maintain established hospital and departmental policies and procedures, objectives, confidentiality, quality improvement program, compliance, safety, infection control and environmental standards.
• Meet annual competency and retraining requirements.
• Attend meetings as required and perform other functions/duties as requested.
  
  

Remote Type

Onsite

Work Location

30 Locust Street

Scheduled Weekly Hours

40

Employee Type

Regular

Work Shift

Day (United States of America)

EEO Statement

Cooley Dickinson Hospital, Inc. is an Affirmative Action Employer. By embracing diverse skills, perspectives and ideas, we choose to lead. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.

Mass General Brigham Competency Framework

At Mass General Brigham, our competency framework defines what effective leadership “looks like” by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.