What are the responsibilities and job description for the Administrative Support Assistant position at Coolsoft LLC?
Start date : 11/19/2024
End Date : 06/30/2025
Submission deadline : 11/21/2024
Client Info : APS - IT
* Position Location : On Site
Description :
IT Administrative Support
Purpose:
The Atlanta Public School System is seeking the services for IT Administrative support to provide direct support to the Information Technology division and to APS schools and administrative locations. This position will report to the Director of the Project Management Office (PMO).
Summary:
The IT Administrative Support will primarily support the needs of the PMO Director in tracking projects and goals, creating power point presentations, taking meeting notes, creating action items, following up on progress for several technology initiatives and providing administrative support to the IT Directors. He/she will also be assigned to work throughout the APS district, to assist with monitoring the progress of projects via project server, updating MS Teams sites with project artifacts, coordinating activities around Critical Project Reviews, capturing action items and next steps from project meeting recordings. The IT Administrative Support will also work closely with the PMO Change Management team to create and edit documents.
Scope of Work/Key Responsibilities:
Tracking projects and initiatives using excel or other MS365 tools.
Create presentation slides using PowerPoint.
Work with multiple different teams to report a status on initiatives.
Create and develop meeting notes and action items.
Prepare and provide documentation to internal teams and key stakeholders
Coordinate PMO/Project activities, maintain and update project schedules, manage assignments, monitor progress and communicate with stakeholders.
Contract Duration:
1 year
Option to extend annually - based on performance.
Skills and Qualifications:
1 year work experience (minimum):
Strong written and oral communication skills
Proficient in understanding Microsoft Office applications such as PowerPoint, Word, Excel, and Outlook
Possesses strong decision making, problem-solving, and critical thinking skills
Highly organized, meets deadlines, and able to work well with a team
Knowledge of best practice security standards and techniques
Must have clean criminal record with the ability to pass finger-print background check
Must be authorized to work in the United States.
Personal Attributes:
Creativity and strong attention to detail
Ability to work effectively on tight deadlines, as necessary
Excellent command of English language
Oral and written communication skills
Exceptional customer service skills, including the ability to interact professionally with a diverse group of customers
Positive, productive team player
Desire to learn new skills and improve
Education/Training:
Minimum of Associate’s degree (preferred)
An equivalent combination of education and experience will be considered.
Work:
This work will be completed on-site at the any of the Atlanta Public Schools building in the metro Atlanta area. The IT Administrative Support would need to work M, T, W, TH, F (typically 8am – 5pm). Hours may change slightly to accommodate project needs. Some remote work opportunities are available to align with district policies.
Leadership:
The IT Administrative Support will work under the general supervision of the Director of the PMO. He/she will be responsible for providing regular updates and meeting the deadlines imposed by the district.
