Installation Coordinator

Overview: With over 150 years of experience, and headquartered in Southern CA, CoolSys is the market-leading indoor environment solutions company. Our full spectrum of best-in-class services includes HVAC & refrigeration installations, remodels, service & maintenance; and energy solutions, including controls and lighting. CoolSys serves customers in the retail, commercial, food service, educational, healthcare, and industrial markets. WHY JOIN US We understand that hiring great people is the foundation of everything we do. Our employee benefits packages include: Competitive pay $21.87-$30/HR Medical, Dental, Vision and Prescription coverage Paid vacation and holidays 401(K) match Life insurance, AD&D and long-term disability Tuition reimbursement Opportunities available nationwide Employee discounts on vehicles, hotels, theme parks, select cell phone bills and so much more Pet Insurance Legal Plan, and ID Theft Protection Responsibilities: JOB SUMMARY: The Installation Coordinator provides coordination support for Installation with regards to business execution. This is a dynamic position that includes: scheduling, inventory/materials management, fleet maintenance, field training and on boarding, uniforms, safety, and technician interface for any general administrative support regarding construction projects. Performs all duties in accordance with all company guidelines and applicable federal, state and local regulations. ESSENTIAL DUTIES AND RESPONSIBILITIES: Establishes a rapport with Project Managers and Technicians within assigned branch, as well as other departments to ensure efficient communication, proper allocation of resources, and successful execution of projects. Manages Installation technician schedule under direction of Project Managers, including, but not limited to: updating Weekly Manpower Forecasting spreadsheet; verifying time cards; arranging Per Diem distribution, and completing the Weekly Scheduling sheet. Optimizes return of excess materials, including, but not limited to: tracking and managing cylinder returns; reconciling truck stock; and managing material returns process by verifying credit through local vendors. Provides new technician On-Boarding; tracks Safety Training progress of each team member; and ensures Company provided PPE is up to standards. Maintains GPS compliance on Company vehicles; ensures vehicle transfers are performed and proper vehicle maintenance is scheduled and completed within a timely fashion. Ensures job sites have the needed supplies in a timely and cost effective manner by supporting Project Coordinators with purchase requisitions; delivery and pick-up of materials, parts and equipment; etc. Provides support by processing all materials transfers from/to inventory in shop/van; and, prices out service work orders and transfers from supplies to construction and service jobs. Process all paperwork necessary for business operations, such as obtaining permits and submittals as required by location and jurisdiction. Performs work with awareness of process improvement and notifying Operations Leaders of any potential or existing issues. Manage and update Standard Operating Procedures relating to Installation. Performs other related duties and projects as assigned by management. Qualifications: ESSENTIAL KNOWLEDGE, SKILLS, ABILITIES, AND COMPETENCIES: Excellent customer service skills with both internal and external customers. Ability to communicate effectively, both verbal and in writing Proficiency with Microsoft office automation products such as Word, Excel Detail-oriented Ability to work independently and in a team-oriented environment Proficient typing skills to properly document dictation to update systems EDUCATION, EXPERIENCE AND/OR LICENSES: Experience equivalent to a high school diploma 2-3 years experience in a comparable position Join Us: Today, there are 26 different companies that make up the CoolSys family of brands. Our valued employees are at the heart of our continued growth and success. We invite you to be part of that growth! Connect with us on Facebook and Twitter. CoolSys is an EEO/AA Employer. All qualified individuals - Including all ages, colors, disability, ethnicity, family or marital status, gender identity or expression, language, national origin, physical and mental ability, political affiliation, race, religion, sexual orientation, socio-economic status, veteran status, and other characteristics are encouraged to apply. Pre-employment background screening (criminal and MVR for driving positions) and drug testing are required for all positions. CoolSys will consider qualified applicants with criminal histories in a manner consistent with federal law, state law, or local ordinance.