Accounts Payable Supervisor

Job Description

Job Description

Accounts Payable Supervisor

Date : November 1, 2024

Location : Tucson, AZ

Company : Copper World, Inc.

Role Title :

Accounts Payable Supervisor

Reports to :

Manager, Accounting and Controls

Manager Once Removed :

Interim Director of Finance

Job Type : Full-time Regular

Location : Tucson, AZ

About Hudbay :

Hudbay (TSX, NYSE : HBM) is a copper-focused mining company with three long-life operations and a world-class pipeline of copper growth projects in tier-one mining-friendly jurisdictions of Canada, Peru, and the United States.

Hudbay’s operating portfolio includes the Constancia mine in Cusco (Peru), the Snow Lake operations in Manitoba (Canada) and the Copper Mountain mine in British Columbia (Canada). Copper is the primary metal produced by the company, which is complemented by meaningful gold production. Hudbay’s growth pipeline includes the Copper World project in Arizona, the Mason project in Nevada (United States), the Llaguen project in La Libertad (Peru) and several expansion and exploration opportunities near its existing operations.

The value Hudbay creates and the impact it has is embodied in its purpose statement : “We care about our people, our communities, and our planet. Hudbay provides the metals the world needs. We work sustainably, transform lives, and create better futures for communities.” Hudbay’s mission is to create sustainable value and strong returns by leveraging its core strengths in community relations, focused exploration, mine development and efficient operations.

Mission :

To create sustainable value and strong returns by leveraging our core strengths in community relations, focused exploration, mine development and efficient operations.

Purpose of Role :

Reporting to the Manager, Accounting and Controls, the Accounts Payable Supervisor is responsible for overseeing the daily operations of accounts payable. This includes supervising staff, managing processes, and ensuring timely and accurate payments. The successful candidate ensures that the accounts payable team meets financial deadlines and provides excellent customer service to internal stakeholders.

ROLE ACCOUNTABILITIES :

• Use best practices and knowledge of functional accounting principles and business operations to ensure completeness, accuracy, timeliness and usefulness of records.
• Onboarding process for new vendors - including coordinating and communicating with vendors and employees, checking and entering information, processing documents and running a smooth and timely process.
• Invoice processing – corresponding with vendors, receiving and reviewing invoices and following up any discrepancies. Coding, entering and sending out invoices for appropriate approvals, considering internal controls and Sarbanes-Oxley Act (SOX) compliance.
• Processing employee credit card expense reports
• Data entry into an automated accounting system (SAP), as well as working in Excel and Google Suite documents.
• Payment process - scheduling and generating payment batches, preparing batch check runs, wire transfers and ACH transactions.
• Reconciliations - reviewing and reconciling vendor statements and participating in the bank and other account analysis and reconciliation processes at month-end close.
• Records and reporting – maintaining organized accounts payable records and performing monitoring, following up and reporting on the status of documents in process.
• Documentation - assisting with requirements from internal and external auditors.
• Regulatory reporting - processing annual IRS 1099 forms and periodic sales / use taxes
• Supervision –review the work of the Accounts Payable Administrator
• Maintaining strong communications with department heads, our project controls team and vendors to investigate and resolve any issues associated with processing of the invoices and purchase orders.
• Participating in specific projects or initiatives as required to support the accounting department.

MINIMUM QUALIFICATIONS AND EDUCATION :

PREFERRED QUALIFICATIONS :

NOTE : This job description is not intended to be all-inclusive. Employees may perform other related duties as needed to meet the ongoing needs of the organization.

Other Requirements :

Physical – The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand, walk; sit; use hands and fingers, handle or feel; and reach with hands and arms.

Work Environment – The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The work environment will necessitate work near moving mechanical parts and outside weather conditions such as hot and / or dry conditions. Work will be conducted in locations where noise, fumes, dust, toxic or caustic chemicals, and vibration may exist.

Employees may be expected to drive a company vehicle while performing the job. Employees must be able to perform the physical functions of operating a motor vehicle, including use of eyes, ears, arms, hands, legs, and feet. Employee must be able to prove that he / she has a current and valid driver's license.

Why Hudbay?

Annual performance bonuses

Hudbay is an Equal Opportunity Employer. Candidates may be required to undergo educational and criminal background checks. Chosen candidates will be required to successfully pass a physical and drug screening.