What are the responsibilities and job description for the Front Desk Administrative Assistant position at Copper World Inc?
Job Description
Job Description
Front Desk Administrative Assistant
Date : November 25, 2024
Location : Tucson, AZ
Company : Copper World, Inc.
Role Title :
Front Desk Administrative Assistant
Reports to :
Director, Human Resources
Job Type : Full-time Regular
Location : Tucson, AZ
About Hudbay :
Hudbay (TSX, NYSE : HBM) is a copper-focused mining company with three long-life operations and a world-class pipeline of copper growth projects in tier-one mining-friendly jurisdictions of Canada, Peru, and the United States.
Hudbay’s operating portfolio includes the Constancia mine in Cusco (Peru), the Snow Lake operations in Manitoba (Canada) and the Copper Mountain mine in British Columbia (Canada). Copper is the primary metal produced by the company, which is complemented by meaningful gold production. Hudbay’s growth pipeline includes the Copper World project in Arizona, the Mason project in Nevada (United States), the Llaguen project in La Libertad (Peru) and several expansion and exploration opportunities near its existing operations.
The value Hudbay creates and the impact it has is embodied in its purpose statement : “We care about our people, our communities, and our planet. Hudbay provides the metals the world needs. We work sustainably, transform lives, and create better futures for communities.” Hudbay’s mission is to create sustainable value and strong returns by leveraging its core strengths in community relations, focused exploration, mine development and efficient operations.
Mission :
To create sustainable value and strong returns by leveraging our core strengths in community relations, focused exploration, mine development and efficient operations.
Purpose of Role :
Reporting to the Director of Human Resources, the Front Desk Administrative Assistant will be responsible for coordinating and administering a wide range of tasks and processes to support the day-to-day business needs.
This role will be located at the regional head office in Tucson, Arizona. Occasional travel to the site in Helvetia, Arizona may be required.
ROLE ACCOUNTABILITIES :
- Front desk : Greet guests and visitors; handle company inquiries, sign in sheets and mail / deliveries; answer calls; and keep the reception area looking tidy and welcoming
- Provide administrative support to the executive and management group, including scheduling meetings, preparing agendas and coordinating travel arrangements; assisting with files and correspondence; ordering lunches for meetings; coordinating VIP site tours; and assisting with coordinating company events
- Prepare expense reports for members of the executive / management group
- Assist Finance with data entry of changes to the vendor master file in the SAP accounting system.
- Handle and report any facility concerns, following up with property management and / or housekeeping to resolve any issues; coordinate access and keys to the office, including tracking and maintaining the security of secondary keys for doors / cabinets in the office
- Manage company vehicles for the Tucson office, including coordinating vehicle registration, maintenance and reservations, and maintaining the security of vehicle keys
- Schedule courier pickups / deliveries
MINIMUM QUALIFICATIONS AND EDUCATION :
PREFERRED QUALIFICATIONS :
NOTE : This job description is not intended to be all-inclusive. Employees may perform other related duties as needed to meet the ongoing needs of the organization.
Other Requirements :
Physical – The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand, walk; sit; use hands and fingers, handle or feel; and reach with hands and arms.
Work Environment – The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Employees may be expected to drive a company vehicle while performing the job. Employees must be able to perform the physical functions of operating a motor vehicle, including use of eyes, ears, arms, hands, legs, and feet. Employee must be able to prove that he / she has a current and valid driver's license.
Why Hudbay?
Annual performance bonuses
Hudbay is an Equal Opportunity Employer. Candidates may be required to undergo educational and criminal background checks. Chosen candidates will be required to successfully pass a physical and drug screening.
