What are the responsibilities and job description for the Associate Office Manager position at COPT?
POSITION SUMMARY:
Supervise and coordinate services in front desk and general office administration for corporate headquarters. Assist Office Manager with the daily office management operation of corporate headquarters.
ESSENTIAL FUNCTIONS:
1. Front Desk / Office Administration -
- Supervise staff (Office Assistant) and all aspects of their position in support of corporate headquarters administration, including record retention, mail services, vending services and maintenance of office environment and breakrooms.
- Establishes work procedures and standards to improve efficiency and effectiveness of assigned operations.
- Ensures compliance with established corporate standards.
- Serve as secondary relief coverage for front desk.
- Assist Office Manager with tenant liaison role to Property Management.
- Assist Office Assistant with the new hire setup process - update mailboxes, provide standard workstation supplies and create nameplate insert.
2. Budget / Billing / Invoices -
- Support and partner with Associate Executive Assistant to EVP COO and MSVP - Asset Management CBO and Office Manager on the office administration budget.
- Analyze, review, code, and process invoices for payment.
3. Office Equipment Vending Supplies -
- Manage all contracts, supplies, repairs and maintenance of office equipment and vending machines.
- Develop and process all office supply orders. Verify accuracy and stock office.
SECONDARY RESPONSIBILITIES:
- People Management – In partnership and working closely with one up manager, will be responsible for staff management including recruiting/hiring, supervision, recognition, salary administration, and performance appraisals.
- Trains staff to ensure high skill levels and technical competence.
- Partners with Human Resources on employee development and planning initiatives.
- Lead shredding and recycling programs.
- Back up to Office Assistant duties.
- Perform other job-related duties as assigned.
QUALIFICATIONS:
Education - High School Diploma or equivalent.
Professional Experience - Minimum 3-5 years of administrative experience required. Entry level management experience preferred.
Computer Skills -
- Basic PC knowledge including Microsoft Office applications (Word, Excel, PowerPoint, Outlook, etc.) and ability to learn company specific software.
- Ability to adapt to new or changing software programs.
- Experience with UPS on-line system preferred.
Mobility - N/A
Other Requirements -
- Well developed verbal communication skills.
- Excellent telephone etiquette.
- Ability to effectively interact well with all levels of internal management and staff, as well as with the public (outside clients, guests and vendors).
- Detail oriented with the ability to handle multiple tasks at one time
Pay Range: $50,000 - $60,000
CDP proudly offers to all employees working a minimum of 30 hours per week market-leading health benefits including medical, dental, vision and prescription, etc.
Salary : $50,000 - $60,000
