Lease and Billing Analyst

POSITION SUMMARY:

Perform the lease administration functions for assigned properties. Review and confirm the profitability of proposed leases against established thresholds as well as relevant covenant requirements prior to lease execution to ensure deal requirements are met. Exercise judgment in analyzing and interpreting complex leases. Responsibilities include but are not limited to abstracting of leases and inputting key provisions into the commercial management system; rent calculations; recoveries processing and responding to inquiries from tenants, finance, legal, asset management, accounting and property management. Shared responsibility of posting cash for the entire portfolio.

ESSENTIAL FUNCTIONS:

• Abstract pertinent data from lease documents for tenants and input into Commercial Management System.
• Maintain and ensure the integrity of lease information.
• Work with peers to understand how to exercise judgment in analyzing and interpreting complex leases.
• Perform monthly revenue billings through the rent roll process.
• Notify tenants of special billings or changes in charges such as annual rent increases, misc. invoices and one time billings like cam reconciliations and electric true ups.
• Set up and maintain the tenant pass through calculations for Common Area Maintenance (CAM) and Real Estate Taxes. Participate in the annual recoveries true-up process. 
• Work with Operations Accounting and Property Management to ensure all true-up calculations and billings or refunds are completely accurately and timely in accordance with lease requirements. 
• Collaborate with Operations Accounting in the establishment of the annual operating expense bill rates.
• All these duties will require peer and manager review while learning the complexity of each building and lease requirement.
• Participate in tenant audits by learning how to communicate with tenants and auditors disputes of operating expense charges or base rent billings.
• Will work with peers and operations accounting on responses and verification of lease requirements for any responses.

• Learn the process of the lease statistics and relevant covenants requirements prior to lease execution to ensure established deal requirements are met. 

• This is an on demand activity with established timeframes to ensure deals are moved timely through the review and approval process in Lease CRM through deal manager.

• Participate in cash posting activities for tenant and non tenant related items for the entire portfolio. This includes but is not limited to ensuring the cash is being posted to the correct property and bank account that it is associated with using wires if necessary.

SECONDARY RESPONSIBILITIES:

• Maintain tenant setup in tool used for tenant service billing. Generate billings and credits for adjustments.
• Participate in due diligence for property acquisition.
• Participate in special projects
• Perform other job-related duties as assigned.
• Participates in maintaining the internal controls and policies of CDP. Communicate any deficiencies in controls to Supervisor.

QUALIFICATONS:

Education - Bachelor’s degree in accounting or related field or an equivalent combination of education and experience from which comparable knowledge and skills may be acquired.

Professional Experience - 4 years of relevant experience in lease & billing administration required.

Computer Skills - 

• PC proficiency utilizing Microsoft Office applications (Word, Excel and Outlook) and ability to learn company specific software.
• Ability to adapt to new or changing software programs.
• Proficient in lease administration systems, including integration with accounting systems.

Other Requirements - 

• Understanding of complete lease cycle, including revenue impacts in an automated environment.
• Understanding of internal controls, risks and security considerations preferred.
• Ability to multi-task and willingness to learn new skills.
• Strong verbal and written communication skills.
• Strong organizational skills and attention to detail.
• Ability to adapt to change and prioritize workload.
• Must have strong problem-solving skills
• Must possess solutions-based approach to identified areas of opportunity.