Administrative Assistant

Ocean Spray is hiring for a(n) Administrative Assistant! We’re a team of farmers, thinkers, creators, and doers. Whatever your title, whatever your role — it always comes back to this: we’re a farmer-owned co-op where everyone rolls up their sleeves to get the job done. Three maverick farmers started it all — and we’ve been making our own way ever since.

The Administrative Assistant is someone who maintains positivity and professionalism while building relationships crucial to the success of the organization. Someone who demonstrates strong interpersonal skills and a professional demeanor in appearance and behavior. This person will be responsible for maintaining business documentation, preparing files for leadership, and providing adminstrative support to enhance the overall effectiveness of the business unit.

A Day in the Life...

• Provides administrative support with a high degree of integrity, tact, diplomacy, and confidentiality.
• Prepare communications, such as memos, emails, invoices, reports and other correspondence.
• Coordinate scheduling meetings, conference calls, and travel for Management and outside visitors.
• Develop presentation materials, graphs, charts, etc.
• Input data to the HRIS system as requested by the HR Manager.
• Monitor health card compliance and conduct LOA wellness calls.
• Create and maintain filing systems, both electronic and physical.
• Support EHS with administrative/clerical duties.
• Organize and coordinate plant events (lunches, celebrations, etc.)
• Oversee site’s cleaning contractor, food, uniform vending supplier.
• Maintain office supply inventory and miscellaneous ordering duties.
• Perform other duties as assigned.

What We Are Looking For:

• HS diploma or equivalent
• Proficiency in typing and using multiple computer applications including the MS Office Suite of products, Word, Excel, and PowerPoint
• Workday application experience
• High degree of integrity and respect for maintaining confidential information
• Ability to prioritize work assignments with flexibility to quickly adapt to rapidly changing priorities in a fast-paced environment
• Ability to clearly convey simple and complex material – verbally and written
• Ability to remain cooperative and tactful in stressful situations
• Ability to work independently with limited supervision or in a team environment
• Willingness to learn and share information (as needed) using different methods, for example: PowerPoint, SharePoint
• Ability to learn and anticipate future needs and proactively address those needs
• Exceptional accuracy skills
• Good organization, planning, and time management skills
• Ability to build strong relationships with internal team

Education:

High School Diploma or GED (Required)

Work Experience:

At least 1 Year of Experience

Benefits:

• Complete insurance package on Day-1 that includes a plethora of health and wellness programs
  • Health, Dental, and Vision insurance
  • Health savings account
  • Flexible spending account
  • Life and accident insurance
  • Employee assistance program
  • Telehealth services
  • Fertility benefits
  • Transgender benefits
  • 1:1 health coaching and more
• 401(k) with up to 6% Company matching; additional potential discretionary match at year-end
• Short-Term Incentive/Performance bonuses
• Flexible scheduling options
• Vacation pay, up to three weeks of time (pro-rated for your first year of employment)
• Holiday pay for 12 holidays
• Career development and growth opportunities
• Tuition/Education assistance programs
• Access to LinkedIn Learning
• Scholarship programs for children of employees
• Parental leave
• Bright Horizons Family Solutions – Back-up care, tutoring, etc.
• Adoption assistance
• Bereavement leave
• Up to $300 fitness reimbursement
• Up to $300 massage reimbursement
• Employee appreciation events
• Employee discounts
• Charitable giving

Who We Are:

You might have our iconic cranberry juice in your fridge or have gotten into heated holiday debate about what’s better - canned or fresh cranberry sauce. But did you know that the hardworking people growing the superfruit in our products are 700 family farmers that own our cooperative? They entrust us with what is most precious to them to create new and innovative products that will delight consumers and grow this beloved brand today and into the future.

Team members, farmers, consumers and communities alike-we value what makes us unique and strive to connect our farms to families for a better life by living our values:

• Grower Mindset – We embrace our grower-owners innovative spirit and heritage through confidence, learning and focus on the future.
• Sustainable Results – Guided by purpose, we are focused on delivering results for our grower-owners.
• Integrity Above All – We are ethical, doing the right thing for our grower-owners, customers, consumers and each other
• Inclusive Teamwork – We build diverse and inclusive teams that strengthen our cooperative.