Secretary Assistant

Overview

Cordoba Corporation is a leading engineering and design firm based in California. We are seeking an Administrative Assistant to support its Facilities sector. The candidate will perform a variety of administrative tasks. Candidates are required to have five or more years of a wide range of administrative and office support experience. This role is 100 percent onsite in Los Angeles, California. 

Responsibilities

• Provides administrative support to ensure efficient office operations.
• Handles administrative requests and queries from senior managers and division staff.
• Heavy proofreading and processing of general correspondence, such as letters, memos, reports, and Board letters.              
• Checks correspondence submitted for the supervisor's attention to ascertain that all relevant data, files, signatures, etc., are accurate and included. 
• Develops and maintains physical and digital filing systems.
• Schedules meetings, prepares meeting agendas and takes minutes.
• Gathers data by contacting employees, other divisions, and/or agencies for general information and/or to prepare reports.
• Supervises other staff and delegates responsibilities.
• Maintains appropriate document control logs by entering information on the type of documents, dates received/transmitted, and file location.
• Supervises other staff and delegates responsibilities.
• Handles technical issues within their area of expertise.
• Schedules appointments and arranges conferences and meetings, maintains conference room schedules, and books meetings. 

Qualifications

Required Skills:

• Strong attention to detail and problem-solving skills.
• Strong written communication skills. 
• Strong organizational skills
• Must be proficient in Microsoft Office (Outlook, Excel, Word, PowerPoint)
• Good interpersonal skills.
• Must be able to multi-task, follow through on all tasks to completion, and work with minimal direction and supervision. 
• Typing rate: 40 net words per minute.
• Minimum of five years of administrative work experience.

Salary Range: $33.65 to $38.46 per hour.

Location: Los Angeles, CA – 100 percent onsite.

Our Company

Cordoba Corporation, Making a Difference

Cordoba Corporation is a leading civil engineering, construction management, program management, and planning firm. Our expertise spans diverse sectors, including education and facilities, transportation, water, and energy. Collaborating closely with our clients, we have successfully delivered complex and high-impact infrastructure projects across California.

National Recognition - Cordoba’s efforts have garnered national acclaim. Engineering News-Record (ENR) has consistently ranked us as a “top 100 construction management firm” and a “top 50 program management firm.” Additionally, ENR recognized Cordoba as a “top 100 design firm” in California in 2018. Our business model emphasizes efficiency, fostering a dynamic work environment. We approach projects with multifaceted strategies, ensuring successful outcomes.

Statewide Presence - With headquarters in Los Angeles, Cordoba maintains a strong statewide presence. Our offices extend to San Francisco, Sacramento, San Ramon, Chatsworth, Santa Ana, Ontario, and San Diego.

Enhancing Employee Well-Being

Benefits and Perks: We offer multiple medical and dental insurance plans, as well as vision insurance. Plans are subsidized for both employees and dependents with effective coverage the first month after hire.  Additionally, Cordoba provides employees with paid AD&D and life insurance, a 401k with an industry leading employer match, generous vacation and sick leave accruals, 9 paid holidays, and other forms of paid time off.  We also offer flexible spending accounts (FSA’s) including medical care reimbursement, dependent care reimbursement, and commuter benefit plans. Employees are also eligible for our  employee assistance program and well-being benefits that include stress management, nutrition, and financial well-being.

Cordoba Corporation provides equal employment opportunities, promoting diversity and inclusion. We welcome applicants regardless of race, color, religion, sex, national origin, age, disability, or genetics.

Harassment-Free Workplace: We strictly prohibit workplace harassment based on any factor, including race, gender, sexual orientation, or disability. Cordoba is committed to fostering a healthy and happy lifestyle for our employees, both within and beyond the workplace.

For inquiries or accommodation, please contact our HR Department at: (213) 895-0224.

Join Cordoba Corporation and be part of shaping California’s future!

#LI-Onsite

Salary : $34 - $38