What are the responsibilities and job description for the Program Facilitator - Softball Scorekeeper & Sports Facility Monitor position at Cordova Recreation & Park District?
**Recruitment Open Until Filled!**
The Cordova Recreation & Park District (CRPD) is seeking friendly, customer-focused individuals to join our team as Scorekeepers and Field Monitors for adult softball leagues.
These roles are based primarily at the Mather Sports Complex, a premier regional sports facility with amenities for baseball, softball, soccer, basketball, racquetball, dance, cardio and weight training.
The Ideal candidates will be self-motivated, able to work independently, and demonstrate strong customer service skills. Knowledge of adult and youth sports programs, cash handling, and basic computer skills is highly desired. Additional responsibilities include securing and arming the facility. Knowledge of softball and basketball is preferred.
Typical Schedule: This is a part-time position that requires availability four (4) out of five (5) weeknights from 5:30 p.m. to 10:30 p.m., excluding Tuesdays. Ideal candidates are available Monday, Wednesday, Thursday, and Friday evenings. This part-time role averages 10-25 hours per week (capped at 1,500 hours per fiscal year, from July 1 to June 30), though weekly hours may vary.
Summary Description
Under the guidance of a Recreation Coordinator, the Program Facilitator will handle scorekeeping duties and assist with our adult sports leagues. Key responsibilities include scorekeeping, opening and closing facilities, responding to patrons’ needs, and possessing a solid understanding of program activities and procedures. Facilitators collaborate with district staff, instructors, and patrons to ensure smooth and enjoyable recreational experiences.
The following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices.
When assigned as a Scorekeeper:
- Organize the setup and teardown of the playing field and necessary game equipment.
- Prepare score sheets and equipment for play.
- Keep game clock and operate digital scoreboard.
- Keep score of games; maintain knowledge of recreation and sports event rules and regulations.
- Retrieve and return game equipment to a secure location.
When assigned as a Facility Monitor:
- Acts as a liaison between District staff, customers, contractors, and participants; relays feedback to Recreation Coordinator.
- Enforce appropriate official rules and regulations of games; maintain knowledge of recreation and sports event rules and regulations.
- Locks and arms facility with correct and effective use of the intrusion alarm system.
- Receives and receipts payments for participant enrollment in recreation programs; maintains accurate records and writes reports.
- Sets up and prepares facility for recreational programing. Including but not limited to setting out bases, opening and closing gates, ensuring a clean and secure playing area.
- Post game scores to league website.
- Overall facility management while on duty including, but not limited to, opening and closing facility, greet and assist the public in person or by phone, answering inquiries related to department services, programs, or operations.
- Performs basic clerical tasks such as printing forms, running daily reports, and filing documents.
- Establish and maintain customer accounts; accurately process point of-sale transactions, activity registrations, and facility reservations using recreation software.
- Count and verify cash drawers and run cash distribution reports.
- Maintains a thorough knowledge of programs at the Mather Sports Center; assists customers with registrations for classes, memberships, and other district offerings.
- Enforces District and facility rules and procedures including, but not limited to, program rules, field/facility use, care of equipment, and admittance to facilities.
- Promote and enforce safety procedures; render first aid and CPR, if certified, as required.
- Uses strong customer service and interpersonal skills during public contact during the conduct of activities.
- Acts as Department representative to local residents, community groups, private businesses, and others concerning questions, problems, concerns, and activities in the provision of recreation programs and facility operations.
- Acts as a liaison between District staff and instructors for class material such as rosters and evaluation forms; relays feedback to Recreation Coordinator from participants and instructors regarding District activities.
- Sets up and arranges chairs, tables and other furniture according to arrangement charts and plans or verbal directions.
- Safely utilizes equipment such as audio/visual/sound systems, computers and printers, exercise and sports equipment as necessary for recreation programming.
- Locks and arms facility with correct and effective use of the intrusion alarm system.
- Performs light janitorial work before and after recreation programs and empties all trash receptacles and stocks restrooms as required.
- Perform related duties as assigned.
The following generally describes the knowledge and ability required to enter the job and/or be learned within a short period of time in order to successfully perform the assigned duties.
Knowledge of:
- Operations, services, and activities of assigned recreation activities and programs.
- Group recreational and social activities.
- Various recreation programs in order to assist the general public with their questions.
- Principles and practices of customer service.
- Techniques, principles, and procedures of recreation programs and facilities.
- Rules and equipment utilized in athletic and recreational programs and activities.
- Organization and time management skills.
- Appropriate safety precautions and procedures within the area of assignment.
- Principles and practices of record keeping.
Ability to:
- Implement activities in support of assigned recreation program.
- Effectively handle and diffuse disruptive behavior among program participants.
- Communicate tactfully with customers and address public and customer questions and concerns.
- Respond to emergency situations in a calm and effective manner.
- Ensure safe and proper use of recreation facilities and equipment.
- Administer first aid and CPR.
- Gather, analyze, and report information.
- Set up various items of equipment and furniture for various events and classes.
- Clean and care of buildings and equipment.
- Have strong customer service skills.
- Multitask and plan and organize work to meet changing priorities.
- Communicate clearly and concisely, both orally and in writing.
- Establish and maintain effective working relationships with those contacted in the course of work.
Education and Experience Guidelines - Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:
Equivalent to the completion of the twelfth grade and some experience working in recreation programs, leading and supervising group activities.
License or Certificate:
Possession of First Aid/CPR/AED certification or obtain such within six months after employment.
Additional Requirements:
Must be 18 years of age or older.
Department of Justice (DOJ) background check.
A clear tuberculosis screening is required.
Equivalent to the completion of the twelfth grade and some experience working in recreation programs, leading and supervising group activities.
License or Certificate:
Possession of First Aid/CPR/AED certification or obtain such within six months after employment.
Additional Requirements:
Must be 18 years of age or older.
Department of Justice (DOJ) background check.
A clear tuberculosis screening is required.
PHYSCIAL DEMANDS AND WORKING ENVIRONMENT
The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform these essential job functions.
Environment: Work is performed in an outdoor/indoor work environment with exposure to all types of weather and temperature conditions; work at various locations throughout the District; may be required to work days, night, weekends and holidays.
Physical: Sufficient physical ability and mobility to work in an outdoor/indoor setting; to work outdoors in all types of weather and be able to withstand frequent exposure to hot, wet, and/or humid conditions; to sit or stand for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; use of standard office equipment; to push, pull, lift, and/or carry objects up to 20 pounds; to make frequent decisions and maintain concentration with distractions and remain calm in emergency situations; frequent public and coworker contact; and to verbally communicate to exchange information.
Vision: See in the normal visual range with or without correction.
Hearing: Hear in the normal audio range with or without correction.
NOTE: The above job description is intended to represent only the key areas of responsibilities; specific position assignments will vary depending on the needs of the department.
Pre-Hire Requirements:
Before an employee is hired, they must successfully complete pre-employment requirements that may include, but are not limited to: fingerprinting and Department of Justice (DOJ) background check, a clear tuberculosis screening, reference check, licensure/certification check, and proof of eligibility to work in the United States in accordance with Immigration and Reform Control Act of 1986.
How to Apply for this Position:
An applicant must submit, during the application filing period, an online application and attach any supplemental information as required in the job announcement which may include submitting responses to a supplemental questionnaire. Online resumes and other unsolicited materials may be attached, but will not be considered in lieu of the required online application, unless otherwise specified in the job announcement. CRPD reserves the right to limit the number of online applications when necessary. Applicants are responsible for maintaining/updating their contact information through the online application system.
SELECTION PROCEDURES
Initial Selection Review: The Cordova Recreation & Park District reviews all initial application materials to identify qualified applicants. Applications will be screened against the criteria outlined in this job posting, the minimum qualifications, responses to the supplemental questions, and other needs of the position. The best qualified candidates will be invited to a series of panel interviews at a date that is to be determined.
Testing: Testing for this position or any other position may include, but is not limited to the following: written exam, practical exam, panel interview, physical ability test, assessment center, oral presentation, project assignment, etc. If a revision is made to a testing component during a recruitment process, the assigned recruiter will notify by email all affected applicants.
Americans with Disabilities Act (ADA) Accommodation: If you require reasonable accommodation to complete a job application, pre-employment testing, or a job interview, please contact the assigned recruiter. Cordova Recreation & Park District is committed to the full inclusion of all qualified individuals and will ensure that persons with disabilities are provided reasonable accommodations for the hiring process.
Withdrawing from Recruitment Process: Whenever an applicant chooses to withdraw from a recruitment process, they are required to submit an email notification to the assigned recruiter requesting a withdrawal from the process. The email to the recruiter must include the applicant's current phone number.
Questions: All questions regarding this position should be directed to the assigned recruiter.
NOTE: The provisions of this publication do not constitute an express or implied contract. Any provision in this publication may be modified or revoked without notice
Equal Opportunity Employer: The Cordova Recreation & Park District is an Equal Employment Opportunity Employer.
Salary : $18 - $19
