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Assistant Event Coordinator

Core Call Inc
Wilmington, NC Full Time
POSTED ON 1/24/2025
AVAILABLE BEFORE 5/17/2025

Department: Core Call Inc

Location: Wilmington

Compensation: $17.80 - $25.00 / hour

Description

Job Description: Assistant Event Coordinator
Position Title:
Assistant Event Coordinator
Location: Wilmington, NC
Employment Type: Full-Time
Reports To: Event Manager


Position Summary:


The Assistant Event Coordinator will support the planning, coordination, and execution of a variety of events, including corporate events, conferences, weddings, and community gatherings. This role is ideal for someone who is organized, detail-oriented, and has a passion for event planning. You will assist the Event Manager in managing logistics, liaising with vendors, and ensuring that events run smoothly from start to finish.



Key Responsibilities

Event Planning & Coordination:



  • Assist in planning and coordinating events, including researching venues, vendors, and suppliers.

  • Support the creation of event timelines, budgets, and checklists.

  • Collaborate with clients to understand their vision and requirements, and help bring their ideas to life.



Vendor & Supplier Management:



  • Communicate with vendors (e.g., caterers, decorators, AV teams) to ensure timely delivery and setup of services.

  • Negotiate contracts and secure necessary permits for events.

  • Assist in scheduling meetings with vendors and clients as needed.



On-Site Event Support:



  • Assist in setting up and breaking down event spaces, ensuring everything is in place and meets the required standards.

  • Coordinate with staff and volunteers to ensure a seamless event experience.

  • Handle any on-site issues or last-minute changes with professionalism and efficiency.



Administrative Duties:



  • Maintain detailed records of event activities, budgets, and timelines.

  • Support the Event Manager in preparing post-event reports and evaluations.

  • Manage event RSVPs, guest lists, and other administrative tasks.



Marketing & Promotion:



  • Assist in promoting events through social media, email campaigns, and other marketing channels.

  • Help design promotional materials and coordinate with the marketing team for event announcements.



Skills, Knowledge and Expertise


  • Strong organizational skills with attention to detail.

  • Excellent communication and interpersonal skills.

  • Ability to multitask and work effectively under pressure.

  • Proficient in Microsoft Office Suite and event management software (e.g., Eventbrite, Cvent).



Benefits


  • Health insurance

  • Paid time off

  • Opportunities for advancement and skill development

  • Supportive team environment

Salary : $18 - $25

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