Secretary

Department: Core Call Inc

Location: Birmingham

Compensation: $17.25 - $24.00 / hour

Description


Job Title: Secretary


Job Summary:
We are seeking a professional and organized Secretary to support the efficient operation of our organization. The ideal candidate will be responsible for managing administrative tasks, maintaining schedules, and ensuring effective communication within the team and with external stakeholders.




Key Responsibilities

Administrative Support:

• Manage and organize daily schedules, appointments, and meetings for executives or team members.


• Prepare and distribute correspondence, memos, reports, and presentations.


• Maintain accurate filing systems, both physical and digital, ensuring easy retrieval of information.

Communication:

• Act as the first point of contact for incoming calls, emails, and visitors, handling inquiries or directing them appropriately.


• Coordinate with internal and external stakeholders to ensure smooth communication and follow-ups.

Event Coordination:

• Assist in planning and organizing company events, meetings, and conferences, including booking venues and preparing materials.


• Record and distribute minutes of meetings.

Office Management:

• Maintain office supplies inventory and place orders as necessary.


• Ensure office equipment is functional and coordinate repairs when needed.

Skills, Knowledge and Expertise

• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).


• Strong organizational and time-management skills.


• Excellent verbal and written communication skills.


• Ability to multitask and prioritize workload efficiently.


• Attention to detail and problem-solving skills.

Benefits

• Competitive salary and potential bonuses.


• Health, dental, and vision insurance.


• Paid time off and holidays.


• Opportunities for professional development and career growth.


• Supportive team environment.