What are the responsibilities and job description for the Business Operations Manager position at Core One?
Join our team at Core One! Our mission is to be at the forefront of developing analytical, operational, and technical solutions for our Nation's most complex national security challenges. In order to achieve our mission, Core One values people first! We are committed to recruiting, nurturing, and retaining top talent! We offer a competitive total compensation package that sets us apart from our competition. Core One is a team-oriented, dynamic, and growing company that values exceptional performance!
Job Title: Business Operations Manager
Department: Strategic Services Business Unit, Strategic Capabilities Group
Manager: Director of Strategic Capabilities
The Business Operations Manager is responsible for establishing and managing business operations to meet customer requirements. This role oversees business documentation management systems, accounting processes, and ensures all company records, contracts, and financial documentation are organized, maintained, and accessible. Additionally, the manager plays a key role in financial oversight and compliance with financial regulations, collaborating closely with leadership, finance teams, and legal departments to maintain operational efficiency.
Responsibilities:
Document Management & Compliance
- Oversee the management, storage, and organization of all business documents, implementing systems for document control while ensuring compliance with regulatory requirements for retention and filing. Work closely with legal and management to protect sensitive information, maintaining and regularly updating business records to meet legal, regulatory, and operational requirements.
Accounting & Reporting
- Support the finance and accounting team by gathering and organizing accounting data, ensuring timely submission of reports, audits, and regulatory filings. Ensure business data is accurate, up-to-date, and compliant with internal policies and external regulations.
Budgeting & Expense Management
- Track and analyze expenses, identifying areas for cost reduction or optimization. Ensure timely processing of invoices, payments, and reimbursements in collaboration with the finance team, and provide financial reports to senior leadership for strategic decision-making.
Internal Controls & Audit Preparation
- Establish internal controls for document and financial management to ensure compliance with industry standards. Prepare and organize materials for internal and external audits, collaborating with auditors and compliance officers to ensure all records meet audit standards.
Collaboration & Stakeholder Management
- Serve as the primary point of contact in B2B relationships, relieving administrative burdens and ensuring smooth operations. Collaborate with senior management and other departments to align document and financial management systems with overall business strategies, providing training and support to ensure adherence to company standards.
Process Improvement & Technology Implementation
- Continuously evaluate and improve document and financial management processes to identify opportunities for efficiency. Lead the implementation of document management systems and financial software, staying current with industry best practices and regulatory changes.
Qualifications:
- Bachelor's degree in Business, Finance, Accounting, or a related field.
- 3 years of experience in business operations, accounting, or financial management.
- Ability to gain and maintain a Top Secret Clearance
- Strong knowledge of accounting processes, budgeting, and reporting.
- Experience with document management systems and compliance best practices.
- Familiarity with financial software, accounting tools, and document management platforms.
- Detailed-oriented with excellent organizational, problem-solving, and communication skills.
- Experience managing and overseeing business operations.
Desired Qualifications:
- Top Secret Clearance or higher.
- Experience in the U.S. national security community via direct government work or contracting.
Location/Travel:
- Northern Virginia, with occasional short duration travel as required.
Core One is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, or protected veteran status and will not be discriminated against on the basis of disability.
