What are the responsibilities and job description for the Facilities Clerk position at Core Specialty?
The Facilities Clerk must be intuitive to work well within a mission-driven, results-driven and community-oriented environment. The ideal candidate will have the ability to exercise good judgment in a variety of situations with strong written and verbal communication, administrative and organizational skills coupled with the ability to maintain a realistic balance among multiple priorities.
Key Accountabilities/Deliverables:
- Responsible for managing and directing incoming phone calls on the operator phone system.
- Maintain records needed for the overall department using organizational procedures.
- Assist with taking “First notice of loss” for the claims department within the phone operation.
- Report any inconsistencies on the phone system to the Facilities Operation Manager when needed.
- Maintains department efficiency. Must display a customer first approach to all tasks by coordinating day-to-day operations.
- Cover office administrator as schedule deems necessary. This will include coverage of the front desk enforcing security procedures.
- Assist with daily facilities team needs including stocking materials, project needs, and documentation.
- Aid with events in the office settings or company as when needed.
- Recommend changes to procedures to improve operations within the department.
- Serves as one of the fire marshals/floor wardens assigned to the office. Ensure the familiarity with the office emergency response plan. Attending trainings and updates when provided.
- In addition to the above key responsibilities, you may be required to undertake other duties from time to time as the Company may reasonably require.
- Maintain your onsite office presence 5 days per week, Monday – Friday.
Technical Knowledge and Understanding:
- Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
- Very strong interpersonal skills and the ability to build relationships office staff.
- Expert written and verbal communication skills.
- Demonstrates proactive approaches to problem-solving with strong decision-making capability
- Highly resourceful team-player, with the ability to also be extremely effective independently
- Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of service and response
- Forward looking thinker, who actively seeks opportunities and proposes solutions
Experience:
- Bachelor’s Degree or relevant work experience required.
- Proficient in Microsoft Office (Outlook, Word, Excel and PowerPoint) and Adobe Acrobat. required.
Applicants must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa for this position.
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At Core Specialty, you will receive a competitive salary and opportunities for professional development and advancement. We offer medical, dental, vision, and life insurances; short and long-term disability; a Company-match of 100% of a 6% contribution 401(k) plan; an Employee Assistance Plan; Health Savings Account, Flexible Spending Account, Health Reimbursement Account, and a wellness program
