Executive Assistant (Travel arrangements and SAP )

Description:

EXECUTIVE ASSISTANT

THE ROLE:
We are searching for an experienced Executive Assistant who is high energy and thrives in a constantly evolving business environment. In this role, you will partner with other executive assistants and interact with various levels of management, customers, and employees, assisting our Senior Vice President manage day to day priorities. The environment is fast paced, dynamic, and collaborative.

THE PERSON:
The ideal candidate will have significant experience navigating a complex C-Suite environment and be comfortable interacting with employees of all levels. To be successful, you will need strong organizational and multi-tasking skills, and the ability to gather information and make decisions independently. Being proactive and anticipating the needs of the executive is essential as you prioritize time, schedules, inquiries and information.

KEY RESPONSIBILITIES:
Own the executive calendar; Prioritize appointments as necessary; Coordinate major offsite meetings and executive travel.
Arrange domestic and international travel schedule and reservations; Prepare expense reports and ensure submission in a timely fashion.
Interface with members of the management team, customers, and other executive visitors; Redirect inquiries and problems to staff members for response and resolution as necessary
Review and answer mail and inquiries and determine if executive action is required.
Exercise judgment and initiative with high degree of flexibility
Set up and maintain propriety files and record retention schedules.
Obtain, assemble, and analyze information and data from a wide variety of sources in order to prepare reports, agendas and correspondence.
Order and maintain inventory of departmental supplies; Coordinate necessary equipment or facilities repairs or changes.
Support the department’s financial processes, including budgets, contracts, purchase orders, payments, vendor relations, etc.

PREFERRED EXPERIENCE:
Direct work experience supporting executive-level leaders.
Proven experience of executive administrative support at a senior level
Strong organizational and communication skills; ability to work independently as well as part of a team.
Ability to use a variety of sophisticated office automation tools and software, including proficiency in PowerPoint, Excel, Word, SharePoint, SAP
Ability to collaborate with different levels of management, customers, and employees to exchange information and take appropriate action.
Strong multi-tasking skills
Demonstrated ability to exercise judgment and initiative with a high degree of flexibility and responsiveness.

ACADEMIC CREDENTIALS:
Bachelor’s Degree or equivalent level of experience

Notes:
100% Onsite
Schedule Part-Time/ 9a - 1p Mon-Fri

Job Type: Part-time

Pay: $40.00 - $45.00 per hour

Expected hours: 20 per week

Schedule:

• 4 hour shift
• Monday to Friday

People with a criminal record are encouraged to apply

Experience:

• Microsoft Excel: 1 year (Preferred)
• Microsoft Powerpoint: 1 year (Preferred)

Ability to Commute:

• Santa Clara, CA 95054 (Preferred)

Ability to Relocate:

• Santa Clara, CA 95054: Relocate before starting work (Preferred)

Work Location: In person

Salary : $40 - $45