What are the responsibilities and job description for the Facilities Admin Coordinator position at Corestaff Services?
12 month contract with yearly extension
In-office 5 days/week
Responsibilities:
- Provide administrative support for facility projects and coordination with third-party vendors.
- Manage and support facility work order requests.
- Organize and maintain digital file systems efficiently.
- Collaborate with vendors to review, approve, and process invoices for payment.
- Conduct audits on vendor payments and resolve any discrepancies or issues that arise.
- Oversee and report on departmental expenditures, including managing third-party vendor invoices, utility bills, leased property reconciliations, and accruals.
- Support emergency preparedness initiatives, including fire drills, evacuation plans, and incident reporting procedures.
- Support the development, tracking, and management of the departmental budget.
Experience:
- Experience reading facility plans, related documents, and facilities space planning.
- Desirable experience reading facility plans, related documents, and facilities space planning.
- Experience with SAP and vendor management platforms (i.e. Zycus)
- 3 years in Finance, or Facility Management.
- Ability to manage multiple tasks and projects simultaneously.
- Experience in vendor management and procurement compliance.
Education:
Bachelor's Degree
