Facilities Admin Coordinator

12 month contract with yearly extension

In-office 5 days/week

Responsibilities:

• Provide administrative support for facility projects and coordination with third-party vendors.
• Manage and support facility work order requests.
• Organize and maintain digital file systems efficiently.
• Collaborate with vendors to review, approve, and process invoices for payment.
• Conduct audits on vendor payments and resolve any discrepancies or issues that arise.
• Oversee and report on departmental expenditures, including managing third-party vendor invoices, utility bills, leased property reconciliations, and accruals.
• Support emergency preparedness initiatives, including fire drills, evacuation plans, and incident reporting procedures.
• Support the development, tracking, and management of the departmental budget.

Experience:

• Experience reading facility plans, related documents, and facilities space planning.
• Desirable experience reading facility plans, related documents, and facilities space planning.
• Experience with SAP and vendor management platforms (i.e. Zycus)
• 3 years in Finance, or Facility Management.
• Ability to manage multiple tasks and projects simultaneously.
• Experience in vendor management and procurement compliance.

Education:

Bachelor's Degree