What are the responsibilities and job description for the Billing Coordinator position at Corgan?
Overview
At Corgan we are passionate about great design but the best thing we build is each other. Here, you’ll find camaraderie and collaboration as abundantly as curiosity and creativity. Corgan is a welcoming and supportive environment that provides significant career advantages. You’ll find room to grow, freedom to explore — and the safety to fail. Thank you for your interest in joining our curious, passionate, hardworking team.
Corgan is actively recruiting a dynamic Billing Coordinator to join the firm as part of our accounting team. Tackle these responsibilities alongside a team of creative, highly motivated individuals who are passionate about their work and ready to collaborate to achieve outstanding results. Our ideal team member is passionate and progressively seeking more responsibilities to expand their expertise.
Responsibilities
- Act as the primary contact person for Project Manager (PM) accounting questions, providing training and support for accounting software as needed.
- Facilitate in person and virtual meetings with PMs to ensure Accounting tasks are completed.
- Review client and consultant contracts to maintain project budgets and billing terms.
- Effectively communicate with Project Managers, Business Facilitators, and Principals regarding contract documents, change orders, additional services and other contract modifications, and approvals related to billing.
- Assist project managers in questions relating to the financial health of projects including profit and cost analysis.
- Assist with AR client follow ups as needed and resolve AR discrepancies
- Set up new projects in accordance with company policy. Research and validate information to make sure new projects are set up correctly.
- Maintain and update project folders with the appropriate documents.
- Prepare draft and final invoice package for assigned billable projects, including all applicable backup, approved by the PM.
- Research any unbilled issues to ensure all invoices are billed promptly and accurately.
- Provide assistance to the consultant accounts payable coordinator to help validate consultant invoices for accuracy and timeliness. Answer questions regarding consultant budgets and contractual limitations regarding consultant expense.
- Work with the Accounting Generalist to reconcile variances in client payments.
- Generate and distribute reports and project analyses as requested by the Project Managers, Billing Manager, Accounting Manager, Controller or CFO.
- Prepare year-end support of annual financial audit and any other regulatory audit as needed
- Provide support for month and year-end close processes
- Identify and communicate opportunities to improve the accuracy and timeliness of the billing cycle to the Billing Manager, Controller and CFO.
Qualifications
- Excellent attention to detail
- Strong written and verbal communication skills
- Ability to organize and meet deadlines
- Strong mathematical and analytical skills
- Proficiency with MS Office including Outlook and Excel
- Strong software proficiency with ability to adapt and learn new systems
- 3 years of billing or related experience, in an AEC environment preferred
- Deltek Vision and/or Vantagepoint experience is preferred
Corgan creates opportunities for personal and professional growth that bring out the best in ourselves and those around us by sharpening skills, leveraging technology, and encouraging communication. Our commitment to the highest standards of professional ethics is unwavering. Our passion, drive for excellence, and abiding curiosity guide us each day in our interaction with our clients, partners, associates, and with each other. Corgan promotes a healthy work-life balance by removing obstacles and allowing you to focus on what you love doing, both inside and outside the office.
Join Corgan and help make amazing places at a place that makes you amazing!
*Only applications received through our website will be considered. For design positions, please also be sure to upload your portfolio or review of your application will be delayed. *
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