What are the responsibilities and job description for the Executive Assistant position at Corient?
Responsibilities
- Manage Calendars: Schedule and prioritize meetings for multiple managers and teams, resolving conflicts seamlessly.
- Team Collaboration: Provide backup coverage for other assistants, support manager projects, and foster a collaborative environment.
- Administrative Tasks: Handle day-to-day tasks like time entry, expense reports, mailings, and meeting logistics (e.g., coordinating conference rooms, IT support, and security badges).
- Travel Coordination: Plan travel arrangements, manage logistics, and prepare travel & expense reports.
- Presentation Preparation: Edit, format, and prepare confidential presentations, ensuring seamless distribution and secure information flow.
- Process Improvement: Create and implement processes to standardize and enhance team efficiency.
- Engagement: Organize team-building events and employee engagement opportunities.
- Relationship Management: Build strong connections with clients, vendors, and internal teams.
- Ad-Hoc Support: Handle special projects, errands, and requests, while contributing to executive and project management initiatives
Experience & Qualifications
- Education: Bachelor’s degree preferred.
- Experience: 5-7 years of administrative support experience, ideally with frequent interaction with C-level executives. Finance experience is a plus.
- Organization & Time Management: Exceptional skills to manage multiple priorities with great attention to detail.
- Collaboration: Positive, proactive, and resourceful with a can-do attitude. Thrives in team environments.
- Problem-Solving: Ability to think quickly and act decisively in high-pressure situations.
- Discretion & Confidentiality: Strong judgment to manage sensitive information with utmost care.
- Technology Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Visio).
Additional Job Description
This position description is intended to provide a general overview of the expectations and responsibilities of this position and may not include all tasks that may be assigned. As the nature of business demands change, so may the functions of this position. Additional duties and responsibilities may be assigned with or without notice.
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