What are the responsibilities and job description for the HR Coordinator - Middletown, NY position at Cornell Cooperative Extension?

The Cornell Cooperative Extension of Orange County Human Resources Coordinator will provide administrative support and management for assigned local HR responsibilities. The HR Coordinator is responsible for coordination of assigned HR functions, including but not limited to hiring processes; conducting employee background checks; onboarding new hires; payroll and benefits functions; maintenance of personnel records and data and staff trainings. The HR Coordinator will perform a moderate amount of highly complex tasks to support the Association within the Human Resources area. Will coordinate the Association Diversity, Equity, Inclusion & Accessibility (DEIA) Committee. This position will perform job duties with a high level of initiative and discretion while maintaining a high level of confidentiality.

Required Qualifications :

Associate degree or equivalent education (GED / High School Diploma and 1-year transferable program / functional experience).
Experience relevant to the role of the position.
Demonstrated ability to gain knowledge of Human Resources procedures, policies, and best practices as it relates to the responsibilities of the position.
Demonstrated ability to maintain a high level of confidentiality.
Demonstrated ability to effectively utilize technology to accomplish position responsibilities (e.g., Microsoft Word, Excel, PowerPoint, and Outlook; and other web-based communication tools).
Demonstrated ability to work independently and accurately, and to initiate, organize, and implement established goals.
Demonstrated ability to work effectively with people of varying ages and socioeconomic and ethnic backgrounds.
Demonstrated ability to work effectively and inclusively with co-workers, participants, and community leaders.
Demonstrated high level of organization, efficiency and the ability to multi-task and adapt quickly to changing priorities.
Demonstrated effective and professional oral, written and visual communication skills.
Ability to meet travel requirements associated with this position.
Ability to work flexible hours which may include evenings and / or weekends, as appropriate.

Preferred Qualifications :

Prior knowledge of HR and payroll processes.

Responsibilities / Essential Functions :

Administrative Responsibilities :

Direction 5%

Assist Executive Director with developing Human Resource policies and procedures.

Assist Supervisor / Executive Director in planning and recruiting efforts.

Management 15%

Manage the payroll function and work to ensure employees are paid accurately and on time.

Assist with advising employees on Human Resource policy as needed.

Provide guidance to staff and supervisors on HR procedures and processes.

Provide administrative support to assist Supervisor / Executive Director with assigned HR management responsibilities and special projects as identified.

Assist with providing HR support and expertise to managers in navigating through personnel issues that arise, including policy interpretation, in accordance with established policies and procedures.

Ensure that each employee completes mandatory annual trainings, including but not limited to Harassment training and Title VI Civil Rights training.

Manage & coordinate the Diversity, Equity, Inclusion, & Accessibility (DEIA) Committee work.

Ensure that all required civil rights and employment information is posted clearly in the office.

Coordination / Operation 75%

Work with Supervisor / Executive Director to update and maintain policy manual.

Complete special reports and projects relating to Human Resources as appropriate including Workday reports, filing, tracking mandatory staff training and other projects that may arise.

Coordinate and provide on-boarding for new hires including ensuring completion of Form I-9, providing general office orientation, and payroll and benefits information in compliance with established policies and procedures.

Assist supervisors with coordination and preparation of annual performance reviews.

Update legal postings as appropriate and implement Human Resources best practices as identified.

Work with Supervisor / Executive Director to coordinate and implement all hiring procedures to include, but not limited to, creating and placing position advertisements, position announcements, website and social media postings, supporting search committees, conducting interviews, conducting background screenings, maintenance of search files, etc.

Coordinate Workday Time Tracking payroll procedures to ensure those procedures are implemented in accordance with Cornell University and Associations established policies, procedures, and best practices. Run payroll audit reports each pay period and communicate issues to employees, managers, and Shared Business Network (SBN) HR Lead as required.

Prepare staff communications including offer letters, position change letters, and termination paperwork.

Assist Supervisor / Executive Director and supervisors with development and updating of position descriptions.

Work with SBN HR Regional Lead with Workday reports, transactions, HR updates and projects as needed.

Process Workday transactions as assigned.

Maintain personnel files per established procedures and protocol.

Exercise a high level of confidentiality in performing all position responsibilities.

Communicate higher level issues to Supervisor / Executive Director for assistance in determining appropriate resolutions.

Professional Improvement 5%

In cooperation with Supervisor and / or Executive Director, jointly develop and pursue a professional development plan as a means to increase competencies relative to position accountabilities and to address changes and Association priorities.

Collaborate in activities that are in general support of Cornell Cooperative Extension and perform other duties as assigned.

Health and Safety Applied to all duties and functions

Support the Association to maintain a safe working environment.

Be familiar with and strive to follow any applicable federal, state, local regulations, Association health and safety policy / procedure / requirement and standard.

Act proactively to prevent accidents / injuries and communicate hazards to supervisors when identified.

EEO / EPO and Policy Applied to all duties and functions

Appreciate and embrace diversity in all interactions with clientele, staff, volunteers and the public.

Assist the Cornell Cooperative Extension system in reaching out to diverse audiences.

Aware of, and adheres to, established Cornell Cooperative Extension Association of Orange County policies, procedures and Cornell Cooperative Extension Skills for Success.

Contribute to the overall success of the organization by performing all assigned duties in a professional, timely and accurate manner.

This is a full time, 40 hours per week, benefits eligible, non-exempt position. Compensation paid at the rate of $22.28 per hour. Excellent benefits, based on eligibility, including :

Vacation, Sick and Personal time

Paid Holidays

NYS Health Insurance Program (including Dental Insurance)

NYS Retirement

Long-term Disability Insurance

Voluntary Tax Deferred Annuity

Voluntary Flexible Spending Accounts

Voluntary Group Universal Life Insurance

Voluntary Personal Accidental Insurance

Voluntary Legal Plan Insurance

Voluntary Long Term Care Insurance

Voluntary Auto and Homeowners Insurance

Voluntary Pet Insurance

Voluntary New Yorks College Savings Program

Please be sure to read the Notice to Applicants found on the Jobs with CCE page :

https : / / cals.cornell.edu / cornell-cooperative-extension / join-us / jobs

How To Apply : Applicants (including current employees of other Cornell Cooperative Extension Associations) must apply online through the APPLY button in this job posting. Current employees of Cornell Cooperative Extension Orange County are considered internal applicants and must apply online through their Workday account which may be accessed here : http : / / workday.cornell.edu / . For details on how to apply, visit : https : / / cals.cornell.edu / cornell-cooperative-extension / join-us / jobs / apply

All applicants are requested to submit a cover letter, resume and indicate three individuals who may be contacted as a reference. Please consider indicating in your application all information you feel would be helpful for selection committee members to know. Once the application is submitted you will NOT be able to change your submission or add attachments. Be sure that you have followed all directions and requirements listed in the job posting.

All applications must be received on-line by October 31, 2024. Position closing dates may change based on Association needs.

No relocation or VISA Sponsorship available.

The Association may make reasonable accommodations to enable applicants to participate in the hiring process and employees to perform the essential functions of their job. For additional questions or if you require an accommodation so you may participate in the selection process you are encouraged to contact Leah Cadwallader, Regional Human Resources Manager, e-mail LC267@cornell.edu or (845) 340-3990x314.

Job Title :

Association HR Coordinator

Level : Pay Rate Type :

Hourly

Company : Contract College

Contact Name : Leah Cadwallader

Cornell Cooperative Extension is a collaboration among Cornell University, the United States Department of Agriculture, the State of New York, and the residents of New York State. Per NYS Law, county and regional extension service associations are subordinate government agencies. This employment opportunity is with the entities listed and not with Cornell University.

Cornell Cooperative Extension is an employer and educator recognized for valuing AA / EEO, Protected Veterans, and Individuals with Disabilities. Individuals who bring a diverse perspective and are supportive of diversity are strongly encouraged to apply.

Notice to Applicants : Please read the required Notice to Applicants statement (https : / / cals.cornell.edu / cornell-cooperative-extension / join-us / jobs) . This notice contains important information about applying for a position at Cornell Cooperative Extension as well as some of your rights and responsibilities as an applicant.

Salary : $22

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